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Outcome Measures

Outcome Measures
 

Purpose of Survey

The purpose of the IPEDS Outcome Measures (OM) survey component is to provide the award and enrollment statuses of four degree/certificate-seeking undergraduate student cohorts and eight subcohorts at degree-granting institutions. Student completion awarded by the reporting institution are collected at the four-years, six-years, and eight-years status points after they entered the reporting institution. The enrollment status of students who did not earn an award is also collected at the eight-years status point.

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Changes in Reporting

For all degree-granting institutions, there are four new reporting changes to the 2017-18 Outcome Measures data collection. All institutions will report:

(1) on a full-year cohorts (e.g., July 1, 2009-June 30,2010),
(2) a Pell Grant and Non-Pell Grant recipients subcohort for each of the four OM cohorts (FTFT, FTPT, NFTFT, and NFTPT),
(3) a new 4-year status point; thus, there is a total of three status points (4-, 6-, and 8-years), and
(4) on the highest undergraduate award (i.e., certificate, associate’s or bachelor’s) for each status point.


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General Instructions


Reporting Period Covered

This OM component requests data on four cohorts of entering degree/certificate-seeking undergraduates enrolled in your institution during the cohort coverage period between July 1, 2009 and June 30, 2010. To report data on the four cohorts, institutions will report on eight subcohorts of undergraduates who either received a Pell Grant or did not during the OM coverage cohort period. Institutions are to report the award status of these students as of August 31, 2013 (Four-Years Status) and August 31, 2015 (Six-Years Status), and the award and enrollment status of these students as of August 31, 2017 (Eight-Years Status).


Context Boxes

Context boxes are provided to allow institutions to provide more information regarding survey component items. Note that some context boxes are posted on the College Navigator Website, which is the college search tool offered by NCES. NCES will review entries in these context boxes for applicability and appropriateness before posting them on the College Navigator Website; institutions should check grammar and spelling of their entries.

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Coverage

The Outcome Measures component collects data from degree-granting institutions on the following degree/certificate-seeking undergraduate student cohorts and subcohorts:

  • First-time, full-time entering students
    • Pell Grant recipients
    • Non-Pell Grant recipients
  • First-time, part-time entering students
    • Pell Grant recipients
    • Non-Pell Grant recipients
  • Non-first-time, full-time entering students
    • Pell Grant recipients
    • Non-Pell Grant recipients
  • Non-first-time, part-time entering students
    • Pell Grant recipients
    • Non-Pell Grant recipients

Each of the four cohorts will be calculated from the reported Pell Grant and Non-Pell Grant recipient subcohorts.

Who to Include in the Cohorts

All degree/certificate-seeking undergraduate students entering the institution (during the 12-month period as described in the "Reporting Period Covered" section above) should be reported in one of the subcohorts. All institutions will report using a full-year cohort, which counts all students who entered the institution between July 1, 2009 and June 30, 2010 (i.e., the coverage cohort year). For academic reporting institutions, report students who were enrolled through the term's Census Date for enrollment purposes. For program/hybrid reporting institutions, report students who were enrolled for at least 15 days in a program of up to, and including, one year in length, or 30 days in a program of greater than one year in length.


Students must be enrolled in courses creditable toward a degree, diploma, certificate, or other formal award. Include students enrolled in courses that are part of a vocational or occupational program, INCLUDING those enrolled in off-campus centers and those enrolled in distance learning/home study programs.


Be sure to include students taking remedial courses if the student is considered degree-seeking for the purpose of student financial aid determination.

A student who is designated as a member of a cohort remains in that cohort, even if the student:

  • Started as either a full-time or part-time student and later changes enrollment intensity.
  • Transfers to another institution.
  • Drops out of the institution.
  • Stops out of the institution.
  • Has not fulfilled the institution's requirements to receive a degree or certificate.
  • Went on a study abroad program the first year upon entering the institution.
Who to Exclude from the Cohort

DO NOT include students in the cohort who are:

  • Enrolled exclusively in courses not creditable toward a formal award or the completion of a vocational program.
  • Exclusively taking Continuing Education Units (CEUs).
  • Exclusively auditing classes.
  • Foreign students who are only taking coursework at a host institution (e.g., an American institution overseas), if these students are not enrolled at a U.S. institution.

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Where to Get Help with Reporting

IPEDS Help Desk

Phone: 1-877-225-2568
Email: ipedshelp@rti.org

Web Tutorials

You can also consult the IPEDS Website Trainings & Outreach page which contains several tutorials on IPEDS data collection, a self-paced overview of IPEDS tools, and other valuable resources.

IPEDS Resource Page

The IPEDS Website Reporting Tools page contains frequently asked questions, a link to data tip sheets, tutorials, taxonomies, information centers (e.g., academic libraries, average net price, human resources, race/ethnicity, etc.), and other valuable information.

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Where the Reported Data Will Appear

Data collected through IPEDS will be accessible at the institution- and aggregate-levels.

At the institution-level, data will appear in the:

At the aggregate-level, data will appear in:

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Reporting Instructions

I. Establishing Cohorts

OM has four cohorts: First-time, full-time (FTFT), First-time, part-time (FTPT), Non-first-time, full-time (NFTFT), and Non-first-time, part-time (NFTPT). OM has also eight subcohorts based on a student's Pell Grant recipient status. Students are reported only once in one of the subcohorts.

A. Report on a Full Year Cohort

  1. Regardless of reporting type (i.e., academic, program, or hybrid), all institutions will report to OM using a full-year cohort of students. Do not use a fall cohort. Entering students are identified as those students who entered the institution between July 1, 2009 and June 30, 2010 - the coverage cohort year.
  2. Determine if a student enters the OM cohort year based on official enrollment procedures. For academic reporters, include undergraduate students who were enrolled in your institution's official census date for their entering term (i.e., semester or quarter). For program/hybrid reporters, report students who were enrolled for at least 15 days in a program of up to, and including, one year in length, or 30 days in a program of greater than one year in length.

B. Determining Attendance Level

  1. The cohort attendance level of students is determined on the first full term (i.e., semester or quarter) at entry. For example, if a transfer-in student entered an institution in the Spring term of the coverage cohort year as part-time, this student should be in OM's part-time, non-first-time cohort.
  2. Degree/certificate-seeking undergraduate students who take a summer session preceding the start of OM coverage cohort year (July 1, 2009 and June 30, 2010) should be reported in the full year 2009-10 cohort. The cohort attendance level of a summer session student is determined by that student's immediate full-term enrollment. For example, a first-time student takes a summer session that starts May 31, 2009 and enrolls the following fall term as a full-time student. This student should be in OM's full-time, first-time cohort.

C. Pell Grant and Non-Pell Grant Recipient Subcohorts

  1. Each OM cohort (FTFT, FTPT, NFTFT, and NFTPT) has two subcohorts of Pell Grant and Non-Pell Grant recipients. For each subcohort, report the number of students that received a Pell Grant and those that did not receive a Pell Grant (i.e., Non-Pell Grant recipients).  
  2. Students with disbursed Pell Grants during the OM coverage cohort year of July 1, 2009 and June 30, 2010 are reported in a Pell Grant subcohort.
  3. Students who did not receive a disbursed Pell Grant during the cohort coverage period, but received a Pell Grant AFTER the coverage cohort year (i.e., July 1, 2010 to August 31, 2017) are excluded from a Pell Grant subcohort. Rather, report these students in a Non-Pell Grant subcohort.
  4. Students, who were awarded but not disbursed a Pell Grant during the coverage cohort year, should be excluded from a Pell Grant subcohort, and reported in a Non-Pell Grant subcohort.
  5. Students, who receive any other forms of student aid, but no Pell Grant during the coverage cohort year, should be reported in the Non-Pell Grant subcohort.

D. Exclusions to the 2009-10 Cohort (from entry through August 31, 2017)

Institutions may choose to exclude students who left your institution after the point of entry through August 31, 2017 for one of the following allowable reasons:
  1. The student is deceased or is totally permanently disabled and thus unable to return to school.
  2. The student left school to serve in the armed forces or was called to active duty. (DO NOT include students already in the military who transfer to another duty station.)
  3. The student left school to serve with a foreign aid service of the Federal Government, such as Peace Corps.
  4. The student left school to serve on an official church mission.

NOTE: Students who leave the institution for one of the reasons noted in 2, 3, or 4 above, but return prior to the status date of August 31, 2017, may be subtracted from the cohort.

E. Adjusted 2009-10 Cohort

For each cohort and subcohort, the adjusted cohort is calculated by subtracting the "Exclusions to 2009-10 cohort" from the "2009-10 cohort".


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II. Award Status at Four Years

For each subcohort of degree/certificate-seeking undergraduate students, report the number of students that received an award by four years after entering your institution. Awards are mutually exclusive within each OM status points.


All students entering in the 2009-10 full-year cohort should be reported in one of the eight subcohorts. Report each student only once. 


The adjusted 2009-10 Cohort has been brought forward to this screen from the "Establishing Cohorts" screen. The adjusted cohort is calculated by subtracting the 8-year exclusions from the 2009-10 cohort.


Number of students conferred an award by your institution (highest award through August 31, 2013): From the adjusted 2009-10 cohort, report the number of degree/certificate-seeking undergraduate students who earned an award (i.e., certificates, associate's or bachelor's) by four years after entry for each subcohort. If a student earned multiple awards, count the student once and report the highest award conferred to the student by the status point (August 31, 2013).

Include non-degree awards in the "certificates" column. Report the highest award conferred by your institution at the 4-year status point even if the students are still enrolled at your institution or have transferred to another institution. DO NOT include graduate awards conferred to undergraduate students.


Total number of adjusted cohort that received an award from your institution: This column will calculate total number of highest awards conferred by your institution by the 4-year status point (August 31, 2013). 


Percent of adjusted cohort that received an award from your institution by August 31, 2013This column will calculate the proportion of entering students who received an award from your institution for each adjusted subcohort. This four-year award rate is derived from the Total number of adjusted cohort that received an award from your institution divided by Adjusted 2009-10 Cohort.


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III. Award Status at Six Years

For each subcohort of degree/certificate-seeking undergraduate students, report the number of students that received an award by six years after entering your institution. Awards are mutually exclusive within each OM status points.


All students entering in the 2009-10 full-year cohort should be reported in one of the eight subcohorts. Report each student only once. 


The adjusted 2009-10 Cohort has been brought forward to this screen from the "Establishing Cohorts" screen. The adjusted cohort is calculated by subtracting the 8-year exclusions from the 2009-10 cohort.


Number of students conferred an award by your institution (highest award through August 31, 2015): From the adjusted 2009-10 cohort, report the number of degree/certificate-seeking undergraduate students who earned an award (i.e., certificates, associate's or bachelor's) by six years after entry for each subcohort. If a student earned multiple awards, count the student once and report the highest award conferred to the student by the status point (August 31, 2015).

Include non-degree awards in the "certificates" column. Report the highest award conferred by your institution at the 6-year status point even if the students are still enrolled at your institution or have transferred to another institution. DO NOT include graduate awards conferred to undergraduate students.


Total number of adjusted cohort that received an award from your institution: This column will calculate total number of highest awards conferred by your institution by the 6-year status point (August 31, 2015). 


Percent of adjusted cohort that received an award from your institution by August 31, 2015: This column will calculate the proportion of entering students who received an award from your institution for each adjusted subcohort. This six-year award rate is derived from the Total number of adjusted cohort that received an award from your institution divided by Adjusted 2009-10 Cohort.


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IV. Award and Enrollment Status at Eight Years
A. Award Status at Eight Years After Entry

For each subcohort of degree/certificate-seeking undergraduate students, report the number of students that received an award by eight years after entering your institution. Awards are mutually exclusive within each OM status points.


All students entering in 2009-10 full-year cohort should be reported in one of the eight subcohorts. Report each student only once. 


The adjusted 2009-10 Cohort has been brought forward to this screen from the "Establishing Cohorts" screen. The adjusted cohort is calculated by subtracting the 8-year exclusions from the 2009-10 cohort.


Number of students conferred an award by your institution (highest award through August 31, 2017): From the adjusted 2009-10 cohort, report the number of degree/certificate-seeking undergraduate students who earned an award (i.e., certificates, associate's or bachelor's) by eight years after entry for each subcohort. If a student earned multiple awards, count the student once and report the highest award conferred to the student by the status point (August 31, 2017).

Include non-degree awards in the "certificates" column. Report the highest award conferred by your institution at the 8-year status point even if the students are still enrolled at your institution or have transferred to another institution. DO NOT include graduate awards conferred to undergraduate students.


Total number of adjusted cohort that received an award from your institution: This column will calculate total number of highest awards conferred by your institution by the 8-year status point (August 31, 2017). 


Percent of adjusted cohort that received an award from your institution by August 31, 2017This column will calculate the proportion of entering students who received an award from your institution for each adjusted subcohort. This eight-year award rate is derived from the Total number of adjusted cohort that received an award from your institution divided by Adjusted 2009-10 Cohort.


B. Enrollment Status at Eight Years After Entry

For the remaining students in your adjusted subcohorts who have not earned an award from your institution by August 31, 2017, report each of these students in the one of the enrollment status columns.


Number of students who did not receive an award from your institution (from entry through August 31, 2017):

Number still enrolled at your institution: Report the number of students still enrolled at your institution as of August 31, 2017. Do not include any students who have received an award by August 31, 2017. You may include students who you know are enrolling at your institution in the fall term immediately following August 31, 2017.    


Number who enrolled at another institution after leaving your institution: Report the total number of students who transferred out of your institution without an award (i.e., a degree, diploma, certificate, or other formal award) and enrolled in another institution at any time from point of entry through August 31, 2017. You may include students who you know are enrolling at the other institution in the fall term immediately following August 31, 2017. Only include students for whom you have confirmed subsequent enrollment.


Number of students whose subsequent enrollment status is unknown: This column will be calculated by subtracting the sum of the Number still enrolled at your institution, the Number who enrolled at another institution after leaving your institution, and the Total number of adjusted cohort that received an award from your institution (through August 31, 2017) from the Adjusted 2009-10 cohort.


Total number of students who did not receive an award from your institution: The total number of students who did not receive an award by August 31, 2017 will be calculated by summing three columns: Number still enrolled at your institution, Number who enrolled at another institution after leaving your institution, and Number of students whose subsequent enrollment status is unknown.


Percent of adjusted cohort that did not receive an ward, but are still enrolled at your institution and enrolled at another institution after leaving your institution: This column will calculate the proportion of students who are still enrolled at your institution as of August 31, 2017, or left your institution and subsequently became enrolled at another institution. The sum of the values from the Number still enrolled at your institution and Number who enrolled at another institution after leaving your institution are divided by Adjusted 2009-10 Cohort.

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