The Integrated Postsecondary Education Data System  2k19_20 IPEDS Help Desk
(877) 225-2568 or ipedshelp@rti.org
NCES National Center for Education Statistics
Human Resources - degree granting
 

Instructions for the 2019-20
Integrated Postsecondary Education Data System (IPEDS)
Human Resources (HR) Component
Applicable to Degree-granting institutions ONLY (as of July 20, 2009)


 

Purpose of Component

Changes in Reporting

General Instructions

Reporting Period Covered
Faculty status
Contract length/teaching period
Academic rank
Context Boxes

Coverage

Who to include in this report
Who NOT to include in this report

Where to get help for reporting

IPEDS Help Desk
AIR Website
IPEDS Resources on IPEDS Webpage

Where the reported data will appear

Institutional-level
Aggregate-level

??? Detailed instructions

Screening Questions
Reporting by Racial/Ethnic Categories
Classification of staff by primary function/occupational activity (add new link below)
  • Staff whose primary responsibility is instruction, research, and/or public service COME BACK TO THIS PART
  • Executive/administrative/managerial
  • Other professionals (support/service)
  • Technical and paraprofessionals
  • Clerical and secretarial
  • Skilled crafts
  • Service/Maintenance

    Purpose of Component


    The 2008-09 Integrated Postsecondary Education Data System (IPEDS) Human Resources (HR) component consists of the following three sections: Employees by Assigned Position (EAP), Salaries, and Fall Staff. CB - The primary purpose of the Human Resources component that is applicable to degree-granting institutions is to collect the number of staff by employment status (full time and part time), primary function/occupational activity, race/ethnicity, and gender.??? ADD MORE later While the reporting of data by employment status and primary function/occupational activity is required every year, in odd-numbered years such as this year (e.g., 2009-10), the reporting of data by race/ethnicity and gender is also required. In even-numbered years (e.g., 2010-11), the reporting of data by race/ethnicity and gender is optional. - CB

    • The EAP section is applicable to all degree-granting institutions and related administrative offices. The medical school pages of EAP are applicable to institutions with M.D. and/or D.O. programs only. The primary purpose of EAP is to collect the number of staff by employment status (full time and part time), faculty status, and primary function/occupational activity. The EAP section must be completed first and will partially determine which parts of the Salaries section (if applicable) and the Fall Staff section must be completed. Totals from the EAP section will be carried forward to the Salaries section (if applicable) and the Fall Staff section for comparison purposes and to enhance the error resolution process. (Applicability of the Salaries section and the Fall Staff section will also depend on several other factors such as an institution's degree-granting status, number of full-time staff, etc.)

    • The Salaries section is applicable to degree-granting institutions unless one or more of the following are true:
        • All instructional staff are employed on a part time basis
        • All instructional staff are military personnel
        • All instructional staff contribute their services (e.g., are members of a religious order)
        • All instructional staff teach pre-clinical or clinical medicine

      The primary purpose of the Salaries section is to collect the number of full-time instructional staff by contract length/teaching period, gender, and academic rank. The reporting of data by faculty status in the Salaries section is required from 4-year degree-granting institutions and above only. Salary outlays and fringe benefits are also collected for full-time instructional staff on 9/10- and 11/12-month contracts/teaching periods.

      There are two different versions of the Fall Staff section and the following information denotes the differences between the two versions:
      1. The primary purpose of the Fall Staff version that is applicable to degree-granting institutions and related administrative offices that have 15 or MORE full-time staff is to collect the number of staff by employment status (full time and part time), gender, race/ethnicity, faculty status, contract length/teaching period, academic rank, salary class intervals, primary function/occupational activity, and newly hired full-time permanent staff.

      2. The primary purpose of the Fall Staff version that is applicable to degree-granting institutions and related administrative offices that have LESS THAN 15 full-time staff is to collect the number of staff by employment status (full time and part time), gender, race/ethnicity, and primary function/occupational activity.

    Top of Page

    Changes in Reporting

    The following changes were implemented for the 2009-10 data collection period to simplify IPEDS reporting and reduce reporting burden for ???? - CAN THIS BE DELETED:

    General Instructions

    Reporting period covered

    The period of reporting is intended to provide a snapshot of your human resources/payroll data at one point in the fall. Persons on the payroll of the institution as of November 1, 2009 should be reported in the HR component.

    Degree-granting institutions that have 15 or MORE full-time staff AND responded "Yes" to the screening question about full-time permanent new hires will be required to complete Part L of the Fall Staff version that is applicable to 15 or MORE full-time staff. Part L has a different reporting period from the other parts. Part L should include the number of full-time permanent staff who were included on the payroll of the institution between July 1 and October 31, 2009 either for the first time (new to the institution) or after a break in service AND who were still on the payroll of the institution as of November 1, 2009.


  • Part C – Other Survey Screening Questions - Open Admission

     
     
    U.S. Department of Education Software Provider Resources Use of Cookies Section 508 Compliance
    Department Of Education Browsers Supported Troubleshooting NCES Privacy Policy