Human Resources for degree-granting institutions and related administrative offices that have 15 or more full-time staff and a tenure system
Overview 
Human Resources Overview
 Welcome to the IPEDS Human Resources (HR) survey component. This survey collects important information about your institution's staff. 
   
 Recent changes 
 There are no changes in reporting for 2013-14. However, clarifications have been made to screens and instructions, to address respondent questions. Also, check out the new FAQs.

Several Occupational Categories have been renamed, to better describe who should be reported in them:
  • New: Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations (21-0000 + 23-0000 + 27-0000)
  • Old: Community Service, Legal, Arts, and Media Occupations


  • New: Student and Academic Affairs and Other Education Services Occupations (25-2000 + 25-3000 + 25-9000)
  • Old: Other Teaching and Instructional Support Occupations

 
 One contract type category has been expanded:
  • New: Multi-year or continuing or at-will contract
  • Old: Multi-year contract
 
 See the instructions for the NEW Key Reporting Concepts section -- basic reporting concepts that will assist you in completing the Human Resources component. 
  Resources: 
 
  • To download the survey materials for this component: Survey Materials
  • The IPEDS HR/SOC Information Center can be found at the following website: http://nces.ed.gov/ipeds/resource/soc.asp. (The resource center includes the IPEDS/SOC crosswalk, SOC information, the IPEDS HR/SOC Browse Tool, and web tutorials.
 
   
  Data reporting reminders: 
 
  • Enter data on each displayed screen. If a screen is not applicable, enter at least one zero in a field on the screen.
  • Report staff members difficult to categorize in the “Human Resources Survey Evaluation” box at the end of the survey.
 
   
   
   
 To access your prior year data submission for this component: Reported Data 

If you have questions about completing this survey, please contact the IPEDS Help Desk at 1-877-225-2568.

Human Resources Screening Questions 
Does your institution have any part-time staff?
If you answer Yes to this question, you will be provided the screens to report part-time staff.
                                             Yes No
Does your institution have 15 or more full-time staff?
 
                                             Yes No
Do ALL of the instructional staff at your institution fall into any of the following categories?
If you answer Yes to any of the questions below, you will NOT be required to report Part G - Salaries for instructional staff. However, Part G will still be required for reporting data for full-time non-instructional staff.
 
  No YesAre ALL of the instructional staff military personnel?
  No YesDo ALL of the instructional staff contribute their services (e.g., members of a religious order)?
  No YesDo ALL of the instructional staff teach pre-clinical or clinical medicine?
You may use the space below to provide context for the data you've reported above.
 

Human Resources Screening Questions 
Does your institution have a tenure system?
If you answer Yes to this question, you will be provided the screens to report some data by tenure status.
                                             Yes No
Does your institution have graduate assistants?
If you answer Yes to this question, you will be provided the screens to report graduate assistants.
                                             Yes No
Did your institution hire any full-time permanent staff who were included on the payroll of the institution between July 1 and October 31, 2013 either for the first time (new to the institution) or after a break in service AND who were still on the payroll of the institution as of November 1, 2013? (Exclude persons who have returned from sabbatical leave and full-time instructional staff who are working less-than-9-month contracts.)
If you answer Yes to this question and your institution has 15 or more full-time staff, you will be provided the screens to report full-time permanent new hires in Part H.
                                             Yes No

Part A1 - Full-time Instructional Staff 

Number of Full-time Instructional Staff
With Faculty Status
Tenured

As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • Include both Primarily Instruction and Instruction Combined with Research and/or Public Service
  • @A23@
       
    Gender and race/ethnicityAcademic RankNo academic
    rank

    Total

    Professors
    Associate
    professors
    Assistant
    professors

    Instructors

    Lecturers
    Men
    Nonresident alien        
    Hispanic/Latino        
    American Indian or Alaska Native        
    Asian        
    Black or African American        
    Native Hawaiian or Other Pacific Islander        
    White        
    Two or more races        
    Race and ethnicity unknown        
    Total men              
    Women
    Nonresident alien        
    Hispanic/Latino        
    American Indian or Alaska Native        
    Asian        
    Black or African American        
    Native Hawaiian or Other Pacific Islander        
    White        
    Two or more races        
    Race and ethnicity unknown        
    Total women              
    Total (men+women)              
    Total from prior year   

    Part A1 - Full-time Instructional Staff 
    Number of Full-time Instructional Staff
    With Faculty Status
    On Tenure Track

    As of November 1, 2013
  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • Include both Primarily Instruction and Instruction Combined with Research and/or Public Service
  • @A23@
       
    Gender and race/ethnicityAcademic RankNo academic
    rank

    Total

    Professors
    Associate
    professors
    Assistant
    professors

    Instructors

    Lecturers
    Men
    Nonresident alien        
    Hispanic/Latino        
    American Indian or Alaska Native        
    Asian        
    Black or African American        
    Native Hawaiian or Other Pacific Islander        
    White        
    Two or more races        
    Race and ethnicity unknown        
    Total men              
    Women
    Nonresident alien        
    Hispanic/Latino        
    American Indian or Alaska Native        
    Asian        
    Black or African American        
    Native Hawaiian or Other Pacific Islander        
    White        
    Two or more races        
    Race and ethnicity unknown        
    Total women              
    Total (men+women)              
    Total from prior year   

    Part A1 - Full-time Instructional Staff 
    Number of Full-time Instructional Staff
    With Faculty Status
    Not on Tenure Track - Multi-Year or Continuing or At-will Contract

    As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • Include both Primarily Instruction and Instruction Combined with Research and/or Public Service
  • @A23@
       
    Gender and race/ethnicityAcademic RankNo academic
    rank

    Total

    Professors
    Associate
    professors
    Assistant
    professors

    Instructors

    Lecturers
    Men
    Nonresident alien        
    Hispanic/Latino        
    American Indian or Alaska Native        
    Asian        
    Black or African American        
    Native Hawaiian or Other Pacific Islander        
    White        
    Two or more races        
    Race and ethnicity unknown        
    Total men              
    Women
    Nonresident alien        
    Hispanic/Latino        
    American Indian or Alaska Native        
    Asian        
    Black or African American        
    Native Hawaiian or Other Pacific Islander        
    White        
    Two or more races        
    Race and ethnicity unknown        
    Total women              
    Total (men+women)              
    Total from prior year   

    Part A1 - Full-time Instructional Staff 

    Number of Full-time Instructional Staff
    With Faculty Status
    Not on Tenure Track - Annual Contract

    As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • Include both Primarily Instruction and Instruction Combined with Research and/or Public Service
  • @A23@
       
    Gender and race/ethnicityAcademic RankNo academic
    rank

    Total

    Professors
    Associate
    professors
    Assistant
    professors

    Instructors

    Lecturers
    Men
    Nonresident alien        
    Hispanic/Latino        
    American Indian or Alaska Native        
    Asian        
    Black or African American        
    Native Hawaiian or Other Pacific Islander        
    White        
    Two or more races        
    Race and ethnicity unknown        
    Total men              
    Women
    Nonresident alien        
    Hispanic/Latino        
    American Indian or Alaska Native        
    Asian        
    Black or African American        
    Native Hawaiian or Other Pacific Islander        
    White        
    Two or more races        
    Race and ethnicity unknown        
    Total women              
    Total (men+women)              
    Total from prior year   

    Part A1 - Full-time Instructional Staff 
    Number of Full-time Instructional Staff
    With Faculty Status
    Not on Tenure Track - Less Than Annual Contract

    As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • Include both Primarily Instruction and Instruction Combined with Research and/or Public Service
  • @A23@
       
    Gender and race/ethnicityAcademic RankNo academic
    rank

    Total

    Professors
    Associate
    professors
    Assistant
    professors

    Instructors

    Lecturers
    Men
    Nonresident alien        
    Hispanic/Latino        
    American Indian or Alaska Native        
    Asian        
    Black or African American        
    Native Hawaiian or Other Pacific Islander        
    White        
    Two or more races        
    Race and ethnicity unknown        
    Total men              
    Women
    Nonresident alien        
    Hispanic/Latino        
    American Indian or Alaska Native        
    Asian        
    Black or African American        
    Native Hawaiian or Other Pacific Islander        
    White        
    Two or more races        
    Race and ethnicity unknown        
    Total women              
    Total (men+women)              
    Total from prior year   

    Part A1 - Full-time Instructional Staff 

    Number of Full-time Instructional Staff
    Without Faculty Status
    As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • Include both Primarily Instruction and Instruction Combined with Research and/or Public Service
  • @A23@
       
    Gender and race/ethnicityWithout Faculty Status
    Men
    Nonresident alien 
    Hispanic/Latino 
    American Indian or Alaska Native 
    Asian 
    Black or African American 
    Native Hawaiian or Other Pacific Islander 
    White 
    Two or more races 
    Race and ethnicity unknown 
    Total men  
    Women
    Nonresident alien 
    Hispanic/Latino 
    American Indian or Alaska Native 
    Asian 
    Black or African American 
    Native Hawaiian or Other Pacific Islander 
    White 
    Two or more races 
    Race and ethnicity unknown 
    Total women  
    Total (men+women)  
    Total from prior year  

    Part A2 - Full-time Instructional Staff 

    Number of Full-time Instructional Staff

    As of November 1, 2013

  • Report Primarily Instruction and Instruction combined with Research and/or Public Service separately, as indicated below.
  • Report Non-medical and Medical School staff separately, as indicated below.
  •  With Faculty status Without Faculty statusTotal
    TenuredOn Tenure TrackNot on Tenure Track
    Multi-year, continuing, or at-will contractAnnual contractLess-than-annual contract
    Non-medical staff              
    Non-medical staff from prior year              
     Primarily Instruction              
       Exclusively credit        
       Exclusively not-for-credit        
      Combined credit/not-for-credit        
     Instruction/research/public service staff        
    Medical staff              
    Medical staff from prior year              
     Primarily Instruction              
      Exclusively credit        
      Exclusively not-for-credit        
      Combined credit/not-for-credit        
     Instruction/research/public service staff        
    Total carried forward from previous screens              

    Part A3 - Full-time Instructional Staff - Totals 

    Total number of Full-time Instructional Staff

    As of November 1, 2013

    Race/ethnicityTotal menTotal womenTotal (men+women)
    Nonresident alien      
    Hispanic/Latino      
    American Indian or Alaska Native      
    Asian      
    Black or African American      
    Native Hawaiian or Other Pacific Islander      
    White      
    Two or more races      
    Race and ethnicity unknown      
    Total      

    Part B1 - Full-time Non-instructional staff 

    Number of Full-time Non-instructional Staff
    by Occupational Category

    As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • @A23@
       
    Gender and race/ethnicityInstructional Staff
    (carried forward
    from Part A)
    Research staffPublic Service staff
    Men
    Nonresident alien    
    Hispanic/Latino    
    American Indian or Alaska Native    
    Asian    
    Black or African American    
    Native Hawaiian or Other Pacific Islander    
    White    
    Two or more races    
    Race and ethnicity unknown    
    Total men      
    Women
    Nonresident alien    
    Hispanic/Latino    
    American Indian or Alaska Native    
    Asian    
    Black or African American    
    Native Hawaiian or Other Pacific Islander    
    White    
    Two or more races    
    Race and ethnicity unknown    
    Total women      
    Total (men+women)      
    Total from prior year     

    Part B1 - Full-time Non-instructional staff 

    Number of Full-time Non-instructional Staff
    by Occupational Category

    As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • @A23@
       
    Gender and race/ethnicityArchivists, Curators, and Museum Technicians
    25-4010
    Librarians
    25-4020
    Library Technicians
    25-4030
    Student and Academic Affairs and Other Education Services Occupations
    25-2000 + 25-3000 + 25-9000
    Men
    Nonresident alien    
    Hispanic/Latino    
    American Indian or Alaska Native    
    Asian    
    Black or African American    
    Native Hawaiian or Other Pacific Islander    
    White    
    Two or more races    
    Race and ethnicity unknown    
    Total men        
    Women
    Nonresident alien    
    Hispanic/Latino    
    American Indian or Alaska Native    
    Asian    
    Black or African American    
    Native Hawaiian or Other Pacific Islander    
    White    
    Two or more races    
    Race and ethnicity unknown    
    Total women        
    Total (men+women)        
    Total from prior year        

    Part B1 - Full-time Non-instructional staff 

    Number of Full-time Non-instructional Staff
    by Occupational Category

    As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • @A23@
       
    Gender and race/ethnicityManagement Occupations
    11-0000
    Business and Financial Operations Occupations
    13-0000
    Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
    Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
    Healthcare Practitioners and Technical Occupations
    29-0000
    Men
    Nonresident alien     
    Hispanic/Latino     
    American Indian or Alaska Native     
    Asian     
    Black or African American     
    Native Hawaiian or Other Pacific Islander     
    White     
    Two or more races     
    Race and ethnicity unknown     
    Total men          
    Women
    Nonresident alien     
    Hispanic/Latino     
    American Indian or Alaska Native     
    Asian     
    Black or African American     
    Native Hawaiian or Other Pacific Islander     
    White     
    Two or more races     
    Race and ethnicity unknown     
    Total women          
    Total (men+women)          
    Total from prior year          

    Part B1 - Full-time Non-instructional staff 

    Number of Full-time Non-instructional Staff
    by Occupational Category

    As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • @A23@
       
    Gender and race/ethnicityService Occupations
    31-0000 + 33-0000 + 35-0000 + 37-0000 + 39-0000
    Sales and Related Occupations
    41-0000
    Office and Administrative Support Occupations
    43-0000
    Natural Resources, Construction, and Maintenance Occupations
    45-0000 + 47-0000 + 49-0000
    Production, Transportation, and Material Moving Occupations
    51-0000 + 53-0000
    Grand Total
    (All full-time staff)
    Men
    Nonresident alien       
    Hispanic/Latino       
    American Indian or Alaska Native       
    Asian       
    Black or African American       
    Native Hawaiian or Other Pacific Islander       
    White       
    Two or more races       
    Race and ethnicity unknown       
    Total men            
    Women
    Nonresident alien       
    Hispanic/Latino       
    American Indian or Alaska Native       
    Asian       
    Black or African American       
    Native Hawaiian or Other Pacific Islander       
    White       
    Two or more races       
    Race and ethnicity unknown       
    Total women            
    Total (men+women)            
    Total from prior year            

    Part B2 - Full-time non-instructional staff 

    Number of Full-time Non-instructional Staff

    As of November 1, 2013

     
    Medical school status and occupational categoryWith Faculty statusWithout Faculty statusTotal
    TenuredOn Tenure TrackNot on Tenure Track
    Multi-year, continuing, or at-will contractAnnual contractLess-than-annual contract
    @A19@   
    Research staff        
    Public Service staff        
    Archivists, Curators, and Museum Technicians
    25-4010
            
    Librarians
    25-4020
            
    Library Technicians
    25-4030
            
    Student and Academic Affairs and Other Education Services Occupations
    25-2000 + 25-3000 + 25-9000
            
    Management Occupations
    11-0000
            
    Business and Financial Operations Occupations
    13-0000
            
    Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
            
    Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
            
    Healthcare Practitioners and Technical Occupations
    29-0000
            
    Total              
    Total from prior year              
    Medical
    Research staff        
    Public Service staff        
    Archivists, Curators, and Museum Technicians
    25-4010
            
    Librarians
    25-4020
            
    Library Technicians
    25-4030
            
    Student and Academic Affairs and Other Education Services Occupations
    25-2000 + 25-3000 + 25-9000
            
    Management Occupations
    11-0000
            
    Business and Financial Operations Occupations
    13-0000
            
    Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
            
    Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
            
    Healthcare Practitioners and Technical Occupations
    29-0000
            
    Total              
    Total from prior year              

    Part B2 - Full-time non-instructional staff 

    Number of Full-time Non-instructional Staff

    As of November 1, 2013

     
    Occupational categoryTotal
    (carried forward
    from Part B1)
    Non-Medical staffMedical staff
    Service Occupations
    31-0000 + 33-0000 + 35-0000 + 37-0000 + 39-0000
        
    Sales and Related Occupations
    41-0000
        
    Office and Administrative Support Occupations
    43-0000
        
    Natural Resources, Construction, and Maintenance Occupations
    45-0000 + 47-0000 + 49-0000
        
    Production, Transportation, and Material Moving Occupations
    51-0000 + 53-0000
        
    Total     
    Total from prior year     

    Part C - Full-time summary non-medical 

    Summary of Full-time Non-medical School Staff

    As of November 1, 2013

     
    Occupational categoryWith Faculty statusWithout Faculty statusTotal
    TenuredOn Tenure TrackNot on Tenure Track
    Multi-year, continuing, or at-will contractAnnual contractLess-than-annual contract
    Primarily Instruction              
     Exclusively credit              
     Exclusively not-for-credit              
     Combined credit/not-for-credit              
    Instruction/research/public service staff              
    Research staff              
    Public Service staff              
    Archivists, Curators, and Museum Technicians
    25-4010
                  
    Librarians
    25-4020
                  
    Library Technicians
    25-4030
                  
    Student and Academic Affairs and Other Education Services Occupations
    25-2000 + 25-3000 + 25-9000
                  
    Management Occupations
    11-0000
                  
    Business and Financial Operations Occupations
    13-0000
                  
    Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
                  
    Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
                  
    Healthcare Practitioners and Technical Occupations
    29-0000
                  
    Service Occupations
    31-0000 + 33-0000 + 35-0000 + 37-0000 + 39-0000
       
    Sales and Related Occupations
    41-0000
       
    Office and Administrative Support Occupations
    43-0000
       
    Natural Resources, Construction, and Maintenance Occupations
    45-0000 + 47-0000 + 49-0000
       
    Production, Transportation, and Material Moving Occupations
    51-0000 + 53-0000
       
    Total   

    Part C - Full-time summary medical 

    Summary of Full-time Medical School Staff

    As of November 1, 2013

     
    Occupational categoryWith Faculty statusWithout Faculty statusTotal
    TenuredOn Tenure TrackNot on Tenure Track
    Multi-year, continuing, or at-will contractAnnual contractLess-than-annual contract
    Primarily Instruction              
     Exclusively credit              
     Exclusively not-for-credit              
     Combined credit/not-for-credit              
    Instruction/research/public service staff              
    Research staff              
    Public Service staff              
    Archivists, Curators, and Museum Technicians
    25-4010
                  
    Librarians
    25-4020
                  
    Library Technicians
    25-4030
                  
    Student and Academic Affairs and Other Education Services Occupations
    25-2000 + 25-3000 + 25-9000
                  
    Management Occupations
    11-0000
                  
    Business and Financial Operations Occupations
    13-0000
                  
    Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
                  
    Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
                  
    Healthcare Practitioners and Technical Occupations
    29-0000
                  
    Service Occupations
    31-0000 + 33-0000 + 35-0000 + 37-0000 + 39-0000
       
    Sales and Related Occupations
    41-0000
       
    Office and Administrative Support Occupations
    43-0000
       
    Natural Resources, Construction, and Maintenance Occupations
    45-0000 + 47-0000 + 49-0000
       
    Production, Transportation, and Material Moving Occupations
    51-0000 + 53-0000
       
    Total   

    Part G - Salary Worksheet 

    Number of Full-time Non-medical Instructional Staff
    For Calculation of Total Number of Months

    Annual Salary, 2013-14

  • Report number of instructional staff by the number of months to be worked.
  • Months reported should correspond with the number of months worked (which may differ from the number of months they are paid).
  • Include ONLY full-time, non-medical instructional staff.
  • Include instructional staff with faculty status and without faculty status.
  • Include instructional staff regardless of tenure status.
  • Balance column should include instructional staff whose annual salary covers less than 9 months.
  • Gender and academic rankMonths workedTotal Staff for Salary reportingTotal Number of MonthsTotal full-time, non-medical, instructional staff from Part ABalance
    12 months11 months10 months9 months
    Men
    Professors          
    Associate professors          
    Assistant professors          
    Instructors          
    Lecturers          
    No academic rank          
    Total men              
    Women
    Professors          
    Associate professors          
    Assistant professors          
    Instructors          
    Lecturers          
    No academic rank          
    Total women              
    Total (men + women)                

    Part G - Salary outlays for instructional staff 

    Salary Outlays
    for Full-time Non-medical Instructional Staff

    Annual Salary Outlays, 2013-14

  • Report ANNUAL salary outlays for the full-time, non-medical, instructional staff reported in the 12 months, 11 months, 10 months, and 9 months columns on the previous screen.
  • Gender and academic rankTotal Staff for Salary reporting
    (from Part G, screen 1)
    Total Number of Months
    (from Part G,
    screen 1)
    Salary Outlays Weighted Average Monthly Salaries
    Men
    Professors       
    Associate professors       
    Assistant professors       
    Instructors       
    Lecturers       
    No academic rank       
    Total men        
    Women
    Professors       
    Associate professors       
    Assistant professors       
    Instructors       
    Lecturers       
    No academic rank       
    Total women        
    Total (men + women)        

    Part G - Salary outlays for non-instructional staff 

    Salary Outlays
    For Full-time Non-medical Non-instructional Staff

    Annual Salary Outlays, 2013-14

    Occupational category Number of
    full-time staff
    (carried forward from previous screens)
    Total salary outlays
    Research staff   
    Public Service staff   
    Library and Student and Academic Affairs and Other Education Services Occupations
    25-4000 + 25-2000 + 25-3000 + 25-9000
       
    Management Occupations
    11-0000
       
    Business and Financial Operations Occupations
    13-0000
       
    Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
       
    Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
       
    Healthcare Practitioners and Technical Occupations
    29-0000
       
    Service Occupations
    31-0000 + 33-0000 + 35-0000 + 37-0000 + 39-0000
       
    Sales and Related Occupations
    41-0000
       
    Office and Administrative Support Occupations
    43-0000
       
    Natural Resources, Construction, and Maintenance Occupations
    45-0000 + 47-0000 + 49-0000
       
    Production, Transportation, and Material Moving Occupations
    51-0000 + 53-0000
       

    Part D - Part-time staff 

    Number of Part-time Staff

    As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • @A23@
       
    Gender and race/ethnicityPrimarily Instruction and Instruction/Research/Public Service StaffResearch staffPublic Service staff
    Men
    Nonresident alien   
    Hispanic/Latino   
    American Indian or Alaska Native   
    Asian   
    Black or African American   
    Native Hawaiian or Other Pacific Islander   
    White   
    Two or more races   
    Race and ethnicity unknown   
    Total men      
    Women
    Nonresident alien   
    Hispanic/Latino   
    American Indian or Alaska Native   
    Asian   
    Black or African American   
    Native Hawaiian or Other Pacific Islander   
    White   
    Two or more races   
    Race and ethnicity unknown   
    Total women      
    Total (men+women)      
    Total from prior year      

    Part D - Part-time staff 

    Number of Part-time Staff

    As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • @A23@
       
    Gender and race/ethnicityArchivists, Curators, and Museum Technicians
    25-4010
    Librarians
    25-4020
    Library Technicians
    25-4030
    Student and Academic Affairs and Other Education Services Occupations
    25-2000 + 25-3000 + 25-9000
    Library and Student and Academic Affairs and Other Education Services Occupations
    Men
    Nonresident alien      
    Hispanic/Latino      
    American Indian or Alaska Native      
    Asian      
    Black or African American      
    Native Hawaiian or Other Pacific Islander      
    White      
    Two or more races      
    Race and ethnicity unknown      
    Total men          
    Women
    Nonresident alien      
    Hispanic/Latino      
    American Indian or Alaska Native      
    Asian      
    Black or African American      
    Native Hawaiian or Other Pacific Islander      
    White      
    Two or more races      
    Race and ethnicity unknown      
    Total women          
    Total (men+women)          
    Total from prior year          

    Part D - Part-time staff 

    Number of Part-time Staff

    As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • @A23@
       
    Gender and race/ethnicityManagement Occupations
    11-0000
    Business and Financial Operations Occupations
    13-0000
    Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
    Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
    Healthcare Practitioners and Technical Occupations
    29-0000
    Men
    Nonresident alien     
    Hispanic/Latino     
    American Indian or Alaska Native     
    Asian     
    Black or African American     
    Native Hawaiian or Other Pacific Islander     
    White     
    Two or more races     
    Race and ethnicity unknown     
    Total men          
    Women
    Nonresident alien     
    Hispanic/Latino     
    American Indian or Alaska Native     
    Asian     
    Black or African American     
    Native Hawaiian or Other Pacific Islander     
    White     
    Two or more races     
    Race and ethnicity unknown     
    Total women          
    Total (men+women)          
    Total from prior year          

    Part D - Part-time staff 

    Number of Part-time Staff

    As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • @A23@
       
    Gender and race/ethnicityService Occupations
    31-0000 + 33-0000 + 35-0000 + 37-0000 + 39-0000
    Sales and Related Occupations
    41-0000
    Office and Administrative Support Occupations
    43-0000
    Natural Resources, Construction, and Maintenance Occupations
    45-0000 + 47-0000 + 49-0000
    Production, Transportation, and Material Moving Occupations
    51-0000 + 53-0000
    Grand Total
    (All part-time staff)
    Men
    Nonresident alien       
    Hispanic/Latino       
    American Indian or Alaska Native       
    Asian       
    Black or African American       
    Native Hawaiian or Other Pacific Islander       
    White       
    Two or more races       
    Race and ethnicity unknown       
    Total men            
    Women
    Nonresident alien       
    Hispanic/Latino       
    American Indian or Alaska Native       
    Asian       
    Black or African American       
    Native Hawaiian or Other Pacific Islander       
    White       
    Two or more races       
    Race and ethnicity unknown       
    Total women            
    Total (men+women)            
    Total from prior year            

    Part D - Graduate assistants 
    Number of Graduate Assistants

    As of November 1, 2013

  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • Gender and race/ethnicityTeaching
    25-1191
    ResearchManagement Occupations
    11-0000
    Business and Financial Operations Occupations
    13-0000
    Computer, Engineering, and Science Occupations
    15-0000
    + 17-0000
    + 19-0000
    Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000
    + 23-0000
    + 27-0000
    Library and Student and Academic Affairs and Other Education Services Occupations
    25-4000
    + 25-2000
    + 25-3000
    + 25-9000
    Healthcare Practitioners and Technical Occupations
    29-0000
    Total
    Men
    Nonresident alien          
    Hispanic/Latino          
    American Indian or Alaska Native          
    Asian          
    Black or African American          
    Native Hawaiian or Other Pacific Islander          
    White          
    Two or more races          
    Race and ethnicity unknown          
    Total men                  
    Women
    Nonresident alien          
    Hispanic/Latino          
    American Indian or Alaska Native          
    Asian          
    Black or African American          
    Native Hawaiian or Other Pacific Islander          
    White          
    Two or more races          
    Race and ethnicity unknown          
    Total women                  
    Total (men+women)                  
    Total from prior year                  

    Part E - Part-time staff 

    Number of Part-time Staff

    As of November 1, 2013

     
    Medical school status and occupational categoryWith Faculty statusWithout Faculty statusTotal
    TenuredOn Tenure TrackNot on Tenure Track
    Multi-year, continuing, or at-will contractAnnual contractLess-than-annual contract
    @A19@   
    Primarily Instruction              
      Exclusively credit        
      Exclusively not-for-credit        
     Combined credit/not-for-credit        
    Instruction/research/public service staff        
    Research staff        
    Public Service staff        
    Archivists, Curators, and Museum Technicians
    25-4010
            
    Librarians
    25-4020
            
    Library Technicians
    25-4030
            
    Student and Academic Affairs and Other Education Services Occupations
    25-2000 + 25-3000 + 25-9000
            
    Management Occupations
    11-0000
            
    Business and Financial Operations Occupations
    13-0000
            
    Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
            
    Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
            
    Healthcare Practitioners and Technical Occupations
    29-0000
            
    Total              
    Total from prior year              
    Medical
    Primarily Instruction              
     Exclusively credit        
     Exclusively not-for-credit        
     Combined credit/not-for-credit        
    Instruction/research/public service staff        
    Research staff        
    Public Service staff        
    Archivists, Curators, and Museum Technicians
    25-4010
            
    Librarians
    25-4020
            
    Library Technicians
    25-4030
            
    Student and Academic Affairs and Other Education Services Occupations
    25-2000 + 25-3000 + 25-9000
            
    Management Occupations
    11-0000
            
    Business and Financial Operations Occupations
    13-0000
            
    Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
            
    Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
            
    Healthcare Practitioners and Technical Occupations
    29-0000
            
    Total              
    Total from prior year              

    Part E - Part-time staff 

    Number of Part-time Staff

    As of November 1, 2013

     
    Occupational categoryTotal
    (carried forward
    from Part D)
    Non-MedicalMedical
    Service Occupations
    31-0000 + 33-0000 + 35-0000 + 37-0000 + 39-0000
        
    Sales and Related Occupations
    41-0000
        
    Office and Administrative Support Occupations
    43-0000
        
    Natural Resources, Construction, and Maintenance Occupations
    45-0000 + 47-0000 + 49-0000
        
    Production, Transportation, and Material Moving Occupations
    51-0000 + 53-0000
        
    Total     
    PY Total     
     
    Graduate Assistants      
    PY Graduate Assistants     
     Teaching
    25-1191
        
     Research    
     Management Occupations
    11-0000
        
     Business and Financial Operations Occupations
    13-0000
        
     Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
        
     Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
        
     Library and Student and Academic Affairs and Other Education Services Occupations
    25-4000 + 25-2000 + 25-3000 + 25-9000
        
     Healthcare Practitioners and Technical Occupations
    29-0000
        

    Part F - Part-time summary non-medical 

    Summary of Part-time Staff

    As of November 1, 2013

     
    Occupational categoryWith Faculty statusWithout Faculty statusTotal
    TenuredOn Tenure TrackNot on Tenure Track
    Multi-year, continuing, or at-will contractAnnual contractLess-than-annual contract
    Primarily Instruction              
     Exclusively credit              
     Exclusively not-for-credit              
     Combined credit/not-for-credit              
    Instruction/research/public service staff              
    Research staff              
    Public Service staff              
    Archivists, Curators, and Museum Technicians
    25-4010
                  
    Librarians
    25-4020
                  
    Library Technicians
    25-4030
                  
    Student and Academic Affairs and Other Education Services Occupations
    25-2000 + 25-3000 + 25-9000
                  
    Management Occupations
    11-0000
                  
    Business and Financial Operations Occupations
    13-0000
                  
    Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
                  
    Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
                  
    Healthcare Practitioners and Technical Occupations
    29-0000
                  
    Service Occupations
    31-0000 + 33-0000 + 35-0000 + 37-0000 + 39-0000
       
    Sales and Related Occupations
    41-0000
       
    Office and Administrative Support Occupations
    43-0000
       
    Natural Resources, Construction, and Maintenance Occupations
    45-0000 + 47-0000 + 49-0000
       
    Production, Transportation, and Material Moving Occupations
    51-0000 + 53-0000
       
    Graduate Assistants   
     Teaching
    25-1191
       
     Research   
     Management Occupations
    11-0000
       
     Business and Financial Operations Occupations
    13-0000
       
     Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
       
     Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
       
     Library and Student and Academic Affairs and Other Education Services Occupations
    25-4000 + 25-2000 + 25-3000 + 25-9000
       
     Healthcare Practitioners and Technical Occupations
    29-0000
       
    Total   

    Part F - Part-time summary medical 

    Summary of Part-time Medical School Staff

    As of November 1, 2013

     
    Occupational categoryWith Faculty statusWithout Faculty statusTotal
    TenuredOn Tenure TrackNot on Tenure Track
    Multi-year, continuing, at-will contractAnnual contractLess-than-annual contract
    Primarily Instruction              
     Exclusively credit              
     Exclusively not-for-credit              
     Combined credit/not-for-credit              
    Instruction/research/public service staff              
    Research staff              
    Public Service staff              
    Archivists, Curators, and Museum Technicians
    25-2000 + 25-3000 + 25-9000
                  
    Librarians
    25-4020
                  
    Library Technicians
    25-4030
                  
    Student and Academic Affairs and Other Education Services Occupations
    25-2000 + 25-3000 + 25-9000
                  
    Management Occupations
    11-0000
                  
    Business and Financial Operations Occupations
    13-0000
                  
    Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
                  
    Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
                  
    Healthcare Practitioners and Technical Occupations
    29-0000
                  
    Service Occupations
    31-0000 + 33-0000 + 35-0000 + 37-0000 + 39-0000
       
    Sales and Related Occupations
    41-0000
       
    Office and Administrative Support Occupations
    43-0000
       
    Natural Resources, Construction, and Maintenance Occupations
    45-0000 + 47-0000 + 49-0000
       
    Production, Transportation, and Material Moving Occupations
    51-0000 + 53-0000
       
    Graduate Assistants   
     Teaching
    25-1191
       
     Research   
     Management Occupations
    11-0000
       
     Business and Financial Operations Occupations
    13-0000
       
     Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
       
     Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
       
     Library and Student and Academic Affairs and Other Education Services Occupations
    25-4000 + 25-2000 + 25-3000 + 25-9000
       
     Healthcare Practitioners and Technical Occupations
    29-0000
       
    Total   

    Part H - New Hires - Full-time instructional staff 

    Number of Newly Hired Full-time Permanent Instructional Staff

    (Hired full time between July 1 and October 31, 2013 and
    still on payroll of the institution as of November 1, 2013)


  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • Include Primarily Instruction and Instruction Combined with Research and Public Service
  • @A23@
       
    Gender and race/ethnicityWith Faculty statusWithout Faculty statusTotal
    TenuredOn Tenure TrackNot on Tenure Track
    Multi-year, continuing, or at-will contractAnnual contractLess-than-annual contract
    Men
    Nonresident alien        
    Hispanic/Latino        
    American Indian or Alaska Native        
    Asian        
    Black or African American        
    Native Hawaiian or Other Pacific Islander        
    White        
    Two or more races        
    Race and ethnicity unknown        
    Total men              
    Women
    Nonresident alien        
    Hispanic/Latino        
    American Indian or Alaska Native        
    Asian        
    Black or African American        
    Native Hawaiian or Other Pacific Islander        
    White        
    Two or more races        
    Race and ethnicity unknown        
    Total women              
    Total (men+women)              

    Part H - New Hires - Full-time staff 

    Number of Newly Hired Full-time Staff

    (Hired full time between July 1 and October 31, 2013 and
    still on payroll of the institution as of November 1, 2013)


  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • @A23@
       
    Gender and race/ethnicityInstructional Staff
    (from Part H, screen 1)
    Research staffPublic Service staffLibrary and Student and Academic Affairs and Other Education Services Occupations
    25-4000 + 25-2000 + 25-3000 + 25-9000
    Men
    Nonresident alien     
    Hispanic/Latino     
    American Indian or Alaska Native     
    Asian     
    Black or African American     
    Native Hawaiian or Other Pacific Islander     
    White     
    Two or more races     
    Race and ethnicity unknown     
    Total men        
    Women
    Nonresident alien     
    Hispanic/Latino     
    American Indian or Alaska Native     
    Asian     
    Black or African American     
    Native Hawaiian or Other Pacific Islander     
    White     
    Two or more races     
    Race and ethnicity unknown     
    Total women        
    Total (men+women)        

    Part H - New Hires - Full-time non-instructional staff 

    Number of Newly Hired Full-time Non-instructional Staff

    (Hired full time between July 1 and October 31, 2013 and
    still on payroll of the institution as of November 1, 2013)


  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • @23@
       
    Gender and race/ethnicityManagement Occupations
    11-0000
    Business and Financial Operations Occupations
    13-0000
    Computer, Engineering, and Science Occupations
    15-0000 + 17-0000 + 19-0000
    Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations
    21-0000 + 23-0000 + 27-0000
    Healthcare Practitioners and Technical Occupations
    29-0000
    Men
    Nonresident alien     
    Hispanic/Latino     
    American Indian or Alaska Native     
    Asian     
    Black or African American     
    Native Hawaiian or Other Pacific Islander     
    White     
    Two or more races     
    Race and ethnicity unknown     
    Total men          
    Women
    Nonresident alien     
    Hispanic/Latino     
    American Indian or Alaska Native     
    Asian     
    Black or African American     
    Native Hawaiian or Other Pacific Islander     
    White     
    Two or more races     
    Race and ethnicity unknown     
    Total women          
    Total (men+women)          

    Part H - New Hires - Full-time non-instructional staff and Total New Hires 

    Number of Newly Hired Full-time Non-instructional Staff and Total New Hires

    (Hired full time between July 1 and October 31, 2013 and
    still on payroll of the institution as of November 1, 2013)


  • Report Hispanic/Latino individuals of any race as Hispanic/Latino
  • Report race for non-Hispanic/Latino individuals only
  • @A23@
       
    Gender and race/ethnicityService Occupations
    31-0000 + 33-0000 + 35-0000 + 37-0000 + 39-0000
    Sales and Related Occupations
    41-0000
    Office and Administrative Support Occupations
    43-0000
    Natural Resources, Construction, and Maintenance Occupations
    45-0000 + 47-0000 + 49-0000
    Production, Transportation, and Material Moving Occupations
    51-0000 + 53-0000
    Grand Total
    (All full-time new hires)
    Men
    Nonresident alien       
    Hispanic/Latino       
    American Indian or Alaska Native       
    Asian       
    Black or African American       
    Native Hawaiian or Other Pacific Islander       
    White       
    Two or more races       
    Race and ethnicity unknown       
    Total men            
    Women
    Nonresident alien       
    Hispanic/Latino       
    American Indian or Alaska Native       
    Asian       
    Black or African American       
    Native Hawaiian or Other Pacific Islander       
    White       
    Two or more races       
    Race and ethnicity unknown       
    Total women            
    Total (men+women)            

    Human Resources Survey Evaluation 
    Were any staff members difficult to categorize? If so, please explain in the box below.
     
     

    Human Resources Component Applicable to Degree-granting Institutions
     

    Instructions for the 2011-12
    Integrated Postsecondary Education Data System (IPEDS)
    Human Resources (HR) Component
    Applicable to Degree-granting Institutions and Related Administrative Offices
    that have 15 or more full-time staff
     



    Context Boxes
    Reporting Period Covered
    Reporting Staff by Primary Function/Occupational Activity
    Faculty Status
    Contract Length/Teaching Period
    Academic Rank
     
    Who to Inlcude in this Report
    Who NOT to Include in this Report

    Where to Get Help
    IPEDS Data Collection Help Desk
    AIR Website
    Screening Questions
    Reporting Persons by Racial/Ethnic Category
    Descriptions of Primary Functions/Occupational Activities
  • Staff whose primary responsibility is instruction, research, and/or public service

  •     - Primarily instruction
        - Primarily research
        - Primarily public service
        - Instruction combined with research and/or public service
  • Executive/administrative/managerial
  • Other professionals (support/service)
  • Technical and paraprofessionals
  • Clerical and secretarial
  • Skilled crafts
  • Service/Maintenance
  • Graduate assistants
  • EAP section only
    Salaries section only
    Fall Staff section only

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    Purpose of Component

    The HR component consists of the following three sections: Employees by Assigned Position (EAP), Salaries (if applicable), and Fall Staff. The purpose of each section is described below. 

    EAP -

    • The primary purpose of the EAP section is to collect the number of staff by employment status (full time and part time), faculty status, and primary function/occupational activity. The EAP section must be completed first and will partially determine which parts of the Salaries section (if applicable) and the Fall Staff section must be completed. Totals from the EAP section will be carried forward to the Salaries section (if applicable) and the Fall Staff section for comparison purposes and to enhance the error resolution process. (Applicability of the Salaries section and the Fall Staff section will also depend on several other factors such as an institution's degree-granting status, number of full-time staff, etc.) The EAP section is applicable to all degree-granting institutions and related administrative offices. The medical school pages of EAP are applicable to 4-year degree-granting institutions with M.D. and/or D.O. programs only.

    Salaries -

    • The primary purpose of the Salaries section is to collect the number of full-time instructional staff by contract length/teaching period, gender, and academic rank. The reporting of data by faculty status in the Salaries section is required from 4-year degree-granting institutions and above only. Salary outlays are also collected for full-time instructional staff on 9/10- and 11/12-month contracts/teaching periods. The Salaries section is applicable to degree-granting institutions unless one or more of the following are true:
      • All instructional staff are employed on a part time basis
      • All instructional staff are military personnel
      • All instructional staff contribute their services (e.g., are members of a religious order)
      • All instructional staff teach pre-clinical or clinical medicine

     Fall Staff -

    ?         The primary purpose of the Fall Staff section that is applicable to degree-granting institutions and related administrative offices that have 15 or MORE full-time staff is to collect the number of staff by employment status (full time and part time), primary function/occupational activity, gender, race/ethnicity, faculty status, contract length/teaching period, and academic rank.  Data on newly hired full-time permanent staff are also collected.

     

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      Changes in Reporting

      There are no changes in reporting for 2013-14. However, clarifications have been made to screens and instructions, to address respondent questions.

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      General Instructions


      NOTE:  You must enter data on each displayed screen.  If a displayed screen is not applicable to your institution, you must enter at least one zero in a field on that screen. 



      Context Boxes
      Context boxes (previously known as caveat boxes) are provided on several screens to give institutions the opportunity to provide more information about survey items. The context box called, "Human Resources Survey Evaluation," which is located at the end of the HR component is used to assess whether future changes should be made to definitions, instructions, and/or items collected and is also used to list any staff who were difficult to categorize.

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      Reporting Period Covered
      The period of reporting is intended to provide a snapshot of your human resources/payroll data at one point in the fall. Persons on the payroll of the institution as of November 1, 2011 should be reported in the HR component.

      Degree-granting institutions that have 15 or MORE full-time staff AND responded "Yes" to the screening question about full-time permanent new hires will be required to complete Part L of the HR component that is applicable to degree-granting institutions and related administrative offices that have 15 or MORE full-time staff. Part L has different reporting criteria from the other parts. For example, Part L includes the number of full-time permanent staff who were included on the payroll of the institution between July 1 and October 31, 2011 either for the first time (new to the institution) or after a break in service AND who were still on the payroll of the institution as of November 1, 2011. Additional information about the reporting of new hires can be found under the section called, "Detailed Instructions."

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      Reporting Staff by Primary Function/Occupational Activity
      • Staff members are counted only once even if employed in multiple ways (e.g., a full-time staff member who also teaches part time on a per course basis is counted only as full time). In other words, report a full-time staff member only once as full time, even if the staff member has an additional overload part-time appointment, contract or course payment. Otherwise, count as part time. The staff member's term of contract/teaching period is not considered in making the determination of full or part time, only the type of appointment at the snapshot date. For example, a full-time, one-term appointment should be considered full time for the purpose of this report.
      • For IPEDS purposes, Librarians and Counselors must be classified as Other professionals (support/service) only.
      • Standard Occupational Classification (SOC) codes and categories are based on the 2000 revision and are provided to aid institutions in their classification of staff by primary functions/occupational activities.  Information on each primary function/occupational activity can be found under the section called, "Detailed Instructions."
      • Staff must be assigned to ONE category based on work performed, skills, education, training, and credentials.
      • If a staff member performs in more than one occupation, he/she should be classified in the occupation that requires the highest level of skill. If there is no measurable difference in skill, the staff member should be included in the functional category (occupation) in which they spend the most time.
      • Supervisors of professional and technical workers usually have a background similar to the workers they supervise, and are therefore classified with the workers they supervise. Likewise, team leaders, lead workers and supervisors of production, sales, and service workers who spend at least 20 percent of their time performing work similar to the workers they supervise are classified with the workers they supervise.
      • First-line managers and supervisors of production, service, and sales workers who spend more than 80 percent of their time performing supervisory activities are classified separately in the appropriate supervisor category, since their work activities are distinct from those of the workers they supervise. First-line managers are generally found in smaller establishments where they perform both supervisory and management functions, such as accounting, marketing, and personnel work.
      • Hospitals, medical centers, and other entities that offer postsecondary education programs as part of their mission should report only those staff who work full time or part time in the postsecondary education division or component of the institution. If a staff member works full time for the institution, but only part time in the postsecondary education division or component, for purposes of this survey, that person should be reported as part time in his or her primary function/occupational activity in the postsecondary education division or component.

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      Faculty Status
      If, by institutional definition, a staff member has faculty status, categorize the staff member according to his/her faculty status.

      • Tenured: Status of a personnel position with respect to permanence of the position.

      • On tenure track: Personnel positions that lead to consideration for tenure.

      • Not on tenure track: Positions that are considered non-tenure earning positions.
      If a staff member does NOT have faculty status, include the staff member in the "Without faculty status" category.

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      Contract Length/Teaching Period

      Staff should be reported by contract length/teaching period on the basis of the contracted (teaching) period, NOT on the basis of the number of installments in which salaries are paid. The definitions of the three contract lengths/teaching periods follow:

      • Less-than-9-month salary contracts/teaching periods: The contracted teaching period of staff whose primary responsibility is instruction, research, and/or public service and who are employed for less than 2 semesters, 3 quarters, 2 trimesters, or two 4-month sessions.

      • 9/10-month salary contracts/teaching periods: The contracted teaching period of staff whose primary responsibility is instruction, research, and/or public service and who are employed for 2 semesters, 3 quarters, 2 trimesters, two 4-month sessions, or the equivalent.

      • 11/12-month salary contracts/teaching periods: The contracted teaching period of staff whose primary responsibility is instruction, research, and/or public service and who are employed for the entire year, usually for a period of 11 or 12 months.

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      Academic Rank
      When reporting staff whose primary responsibility is instruction, research, and/or public service by academic rank (e.g., professor, associate professor, etc.), use the institution's designations. Institutions without standard academic ranks should report all staff whose primary responsibility is instruction, research, and/or public service in the "No Academic Rank" category.

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      Coverage

      Who to Include in this Report

      • Staff who are on sabbatical leave and staff who are on leave, but remain on the payroll.
      • Staff whose primary responsibility is instruction, research, and/or public service and who are hired to temporarily replace staff whose primary responsibility is also instruction, research, and/or public service AND who are also on sabbatical leave or on leave without pay.
      • "Visiting" staff whose primary responsibility is instruction, research, and/or public service and who are paid by your institution.
      • Adjunct staff whose primary responsibility is instruction, research, and/or public service and who are employed on a full-time or on a part-time basis in the primary function/occupation activity for which they were hired.
      • Staff in Workforce Development training programs and Adult Basic Education (ABE) programs.
      • Staff at off-campus centers associated with the campus covered by this report. (Do not include staff who work at branch campuses located in a foreign country.)

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      Who NOT to Include in this Report

      • Staff on leave without pay.
      • Staff in the military or religious orders who are not paid by your institution.
      • Staff whose services are contracted by or donated to the institution.
      • Casual staff (hired on an ad-hoc or occasional basis to meet short-term needs).
      • Undergraduate students.
      • Students in the College Work-Study Program.
      • Staff who work strictly in hospitals associated with medical schools.

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      Where to Get Help

      IPEDS Data Collection Help Desk

      Phone: 1-877-225-2568
      Email: ipedshelp@rti.org

      AIR Website

      You can also consult the AIR website that contains several tutorials on IPEDS data collection, a self-paced overview of IPEDS tools and other valuable resources. 

      IPEDS Resources Page

      The IPEDS Resources Page (located on the IPEDS homepage) contains frequently asked questions, a link to the IPEDS Glossary, data tip sheets, an archive of survey instruments, information on the race/ethnicity categories and other information.


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      Where the Data Will Appear

      Data collected through IPEDS will be accessible at the institution- and aggregate-levels.

      At the institution-level, data will appear in the:

      At the aggregate-level, data will appear in:

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      Detailed Instructions


      NOTE:  You must enter data on each displayed screen.  If a displayed screen is not applicable to your institution, you must enter at least one zero in a field on that screen. 



      Screening Questions

      Respondents MUST answer a few screening questions before providing detailed data. Responses to the screening questions will determine which screens will be displayed and which parts of each section must be completed. The four screening questions are listed below.

      • The first question asks, "Does your institution have any part-time staff?" 
        • If you answer "Yes" to this question, you will be provided the screens to report part-time staff.
      • The second question asks, "Does your institution have 15 or more full-time staff?" 
        • If you answer "Yes" to the above screening question, you will be provided the long version of the Fall Staff section.
      • The third question asks, "Do ALL of the instructional staff at your institution fall into any of the following categories?"

        • - Are ALL of the instructional staff military personnel?
          - Do ALL of the instructional staff contribute their services (e.g., members of a religious order)?
          - Do ALL of the instructional staff teach pre-clinical or clinical medicine?

        If you answer "Yes" to any of the questions above, the Salaries section is NOT applicable to your institution and you will NOT be required to report data for the Salaries section.

        Also, if all instructional staff are part time, the Salaries section is NOT applicable to your institution.

      • The fourth question asks, "Did your institution hire any full-time permanent staff who were included on the payroll of the institution between July 1 and October 31, 2011 either for the first time or after a break in service AND who were still on the payroll of the institution as of November 1, 2011? (Exclude persons who have returned from sabbatical leave OR full-time staff who are working less-than-9-month contracts/teaching periods and whose primary responsibility is instruction, research, and/or public service.)
        •  If you answer "Yes" to this question and your institution has 15 or more full-time staff, you will be provided the screens to report full-time permanent new hires in Part L of the HR component that is applicable to degree-granting institutions and administrative offices that have 15 or MORE full-time staff.

         

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      Reporting Persons by Racial/Ethnic Category (1997 OMB)
      This information is being collected in compliance with Title VI of the Civil Rights Act of 1964 and Title IX of the Education Amendments of 1972 and Sec. 421(a)(1) of the Carl D. Perkins Vocational Education Act. These instructions correspond with the Final Guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Department of Education, published in the Federal Register on October 19, 2007.
      Method of collection - Institutions must collect race and ethnicity information using a 2-question format. The first question is whether the respondent is Hispanic/Latino. The second question is whether the respondent is from one or more races from the following list: American Indian or Alaska Native, Asian, Black or African American, Native Hawaiian or Other Pacific Islander, and White. Institutions should allow students and staff to self-identify their race and ethnicity. For further details on the guidance for collecting data, please see the full Federal Register notice.
      Method of reporting aggregate data - Institutions must report aggregate data to the U.S. Department of Education using the NINE categories below. Racial/ethnic designations are requested only for United States citizens, resident aliens, and other eligible non-citizens.
      • Hispanic or Latino, regardless of race
      For Non-Hispanic/Latino individuals:
      • American Indian or Alaska Native
      • Asian
      • Black or African American
      • Native Hawaiian or Other Pacific Islander
      • White
      • Two or more races
      In addition, the following categories may be used: 
      • Nonresident alien
      • Race and ethnicity unknown
      Racial/ethnic descriptions - Racial/ethnic designations as used in this survey do not denote scientific definitions of anthropological origins. The categories are:
      • Hispanic or Latino- A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
      • American Indian or Alaska Native- A person having origins in any of the original peoples of North and South America (including Central America) who maintains cultural identification through tribal affiliation or community attachment.
      • Asian- A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
      • Black or African American- A person having origins in any of the black racial groups of Africa.
      • Native Hawaiian or Other Pacific Islander- A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
      • White - A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.
      Other descriptive categories
      • Nonresident alien - A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely. NOTE - Nonresident aliens are to be reported separately, in the boxes provided, rather than included in any of the seven racial/ethnic categories. Resident aliens and other eligible (for financial aid purposes) non-citizens who are not citizens or nationals of the United States and who have been admitted as legal immigrants for the purpose of obtaining permanent resident alien status (and who hold either an alien registration card (Form I-551 or I-151), a Temporary Resident Card (Form I-688), or an Arrival-Departure Record (Form I-94) with a notation that conveys legal immigrant status such as Section 207 Refugee, Section 208 Asylee, Conditional Entrant Parolee or Cuban-Haitian) are to be reported in the appropriate racial/ethnic categories along with United States citizens.
      • Race and ethnicity unknown - This category is used only if the person did not select EITHER a racial or ethnic designation.

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      Descriptions of Primary Functions/Occupational Activities


      The following four primary functions/occupational activities are collected separately in the EAP section, but are collected jointly in the single category called, "Staff whose primary responsibility is instruction, research, and/or public service," in the Fall Staff section. 

        • Primarily instruction (PI)

        Report persons whose specific assignments customarily are made for the purpose of providing instruction or teaching and who may hold academic rank titles of professor, associate professor, assistant professor, instructor, lecturer, or the equivalent. These employees may also hold titles such as deans, directors, or the equivalent, as well as associate deans, assistant deans, and executive officers of academic departments (chairpersons, heads or equivalent) IF their principal activity is instruction.

        • Primarily research (PR)

          Report persons whose specific assignments customarily are made for the purpose of conducting research and who may hold academic rank titles of professor, associate professor, assistant professor, or titles such as research associate or postdoctoral fellow. These employees may also hold titles such as deans, directors, or the equivalent, as well as associate deans, assistant deans, and executive officers of academic departments (chairpersons, heads, or equivalent) IF their principal activity is research.

        • Primarily public service (PPS)

          Report persons whose specific assignments customarily are made for the purpose of carrying out public service activities such as agricultural extension services, clinical services, or continuing education and who may hold academic rank titles of professor, associate professor, or assistant professor. These employees may also hold titles such as deans, directors, or the equivalent, as well as associate deans, assistant deans, and executive officers of academic departments (chairpersons, heads ,or equivalent) IF their principal activity is public service. (This category includes employees with a public service assignment regardless of the location of the assignment (e.g., in the field rather than on campus).

        • Instruction combined with research and/or public service (IRPS)

          Report persons for whom it is not possible to differentiate between instruction or teaching, research, and public service because each of these functions is an integral component of his/her regular assignment. These employees may hold academic rank titles of professor, associate professor, assistant professor, instructor, lecturer, or the equivalent. These employees may also hold titles such as deans, directors, or the equivalent, as well as associate deans, assistant deans, and executive officers of academic departments (chairpersons, heads, or equivalent) IF their principal activity is instruction combined with research and/or public service.

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      Executive/administrative/managerial

      Report all persons whose assignments require management of the institution, or a customarily recognized department or subdivision thereof. Assignments require the performance of work directly related to management policies or general business operations of the institution, department or subdivision. Assignments in this category customarily and regularly require the incumbent to exercise discretion and independent judgment. Report in this category persons holding the following titles:

      11-1000 Top Executives
      11-1010 Chief Executives
      11-1020 General and Operations Managers
      11-2000 Advertising, Marketing, Promotions, Public Relations, and Sales Managers
      11-3000 Operations Specialties Managers
      11-3010 Administrative Services Managers
      11-3020 Computer and Information Systems Managers
      11-3030 Financial Managers
      11-3040 Human Resources Managers
      11-3060 Purchasing Managers
      11-9033 Education Administrators, Postsecondary - includes

        - presidents
        - vice presidents (including assistants and associates)
        - deans (including assistants and associates) - if their principal activity is administrative and not primarily instruction, research or public service
        - directors (including assistants and associates)
        - department heads (including assistants and associates) - if their principal activity is administrative and not primarily instruction, research or public service
        - assistant, associate managers (including first-line managers of service, production and sales workers who spend more than 80 percent of their time performing supervisory activities)
      11-9040 Engineering Managers
      11-9050 Food Service Managers
      11-9080 Lodging Managers
      11-9112 Medical and Health Services Managers

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      Other professionals (support/service)

      Report all persons employed for the primary purpose of performing academic support, student service and institutional support, whose assignments would require either a baccalaureate degree or higher or experience of such kind and amount as to provide a comparable background. Include persons with such titles as:

      13-1000 Business Operations Specialists
      13-1020 Buyers and Purchasing Agents
      13-1070 Human Resources, Training, and Labor Relations Specialists
      13-1110 Management Analysts
      13-1120 Meeting and Convention Planners
      13-1190 Miscellaneous Business Operations Specialists
      13-2000 Financial Specialists
      13-2011 Accountants and Auditors
      13-2030 Budget Analysts
      13-2050 Financial Analysts and Advisors
      13-2060 Financial Examiners
      13-2070 Loan Counselors and Officers
      15-1000 Computer Specialists
      15-1010 Computer and Information Scientists, Research
      15-1020 Computer Programmers
      15-1030 Computer Software Engineers
      15-1040 Computer Support Specialists
      15-1050 Computer Systems Analysts
      15-1060 Database Administrators
      15-1070 Network and Computer Systems Administrators
      15-1080 Network Systems and Data Communications Analysts
      21-1000 Counselors, Social Workers, and Other Community and Social Service Specialists
      21-1010 Counselors
      21-1020 Social Workers
      21-1091 Health Educators
      21-2010 Clergy
      21-2020 Directors, Religious Activities and Education
      23-1010 Lawyers
      25-4000 Librarians, Curators, and Archivists
      25-4013 Museum Technicians and Conservators
      25-4020 Librarians
      27-1010 Artists and Related Workers
      27-1020 Designers
      27-2020 Athletes, Coaches, Umpires
      27-2030 Dancers and Choreographers
      27-2041 Music Directors and Composers
      29-1010 Chiropractors
      29-1020 Dentists
      29-1030 Dietitians and Nutritionists
      29-1040 Optometrists
      29-1050 Pharmacists
      29-1060 Physicians and Surgeons
      29-1080 Podiatrists
      29-1110 Registered Nurses
      29-1120 Therapists
      29-1130 Veterinarians

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      Technical and paraprofessionals

      Report all persons whose assignments require specialized knowledge or skills which may be acquired through experience, apprenticeship, on-the-job training or academic work in occupationally specific programs that result in a 2-year degree or other certificate or diploma. Include persons who perform some of the duties of a professional in a supportive role, which usually requires less formal training and/or experience than normally required for professional status. Include such job titles as:

      15-3000 Mathematical Technicians
      19-4000 Life, Physical, and Social Science Technicians
      19-4011 Agricultural and Food Science Technicians
      19-4030 Chemical Technicians
      19-4040 Geological and Petroleum Technicians
      19-4050 Nuclear Technicians
      23-2010 Paralegals and Legal Assistants
      23-2090 Miscellaneous Legal Support Workers
      29-2000 Health Technologists and Technicians
      29-2051 Dietetic Technicians
      29-2052 Pharmacy Technicians
      29-2060 Licensed Practical and Licensed Vocational Nurses
      29-2070 Medical Records and Health Information Technicians
      29-2080 Opticians, Dispensing
      31-0000 Healthcare Support Occupations
      31-1012 Nursing Aides, Orderlies, and Attendants
      31-2020 Physical Therapist Assistants and Aides
      31-9010 Massage Therapists
      31-9091 Dental Assistants
      31-9092 Medical Assistants
      31-9095 Pharmacy Aides

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      Clerical and secretarial

      Report all persons whose assignments typically are associated with clerical activities or are specifically of a secretarial nature. Include personnel who are responsible for internal and external communications, recording and retrieval of data (other than computer programmers) and/or information and other paperwork required in an office. Include such occupational titles as:

      43-2010 Switchboard Operators, including Answering Service
      43-2020 Telephone Operators
      43-3010 Bill and Account Collectors
      43-3020 Billing and Posting Clerks and Machine Operators
      43-3030 Bookkeeping, Accounting, and Auditing Clerks
      43-3050 Payroll and Timekeeping Clerks
      43-3060 Procurement Clerks
      43-4070 File Clerks
      43-4120 Library Assistants, Clerical
      43-4160 Human Resources Assistants, except Payroll and Timekeeping
      43-5070 Shipping, Receiving, and Traffic Clerks
      43-6000 Secretaries and Administrative Assistants
      43-9010 Computer Operators
      43-9020 Data Entry and Information Processing Workers
      43-9031 Desktop Publishers
      43-9051 Mail Clerks and Mail Machine Operators, except Postal Service
      43-9060 Office Clerks, General
      43-9070 Office Machine Operators, except Computer
      43-9080 Proofreaders and Copy Markers

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      Skilled crafts

      Report all persons whose assignments typically require special manual skills and a thorough and comprehensive knowledge of the processes involved in the work, acquired through on-the-job-training and experience or through apprenticeship or other formal training programs. Include such occupational titles as:

      51-4121 Welders, Cutters, Solderers, and Brazers
      51-5010 Bookbinders and Bindery Workers
      51-5020 Printers
      51-7010 Cabinetmakers and Bench Carpenters
      51-8000 Plant and System Operators
      51-8020 Stationary Engineers and Boiler Operators
      51-8030 Water and Liquid Waste Treatment Plant and System Operators
      51-9020 Crushing, Grinding, Polishing, Mixing, and Blending Workers
      51-9080 Medical, Dental, and Ophthalmic Laboratory Technicians
      51-9120 Painting Workers
      51-9130 Photographic Process Workers and Processing Machine Operators
      51-9194 Etchers and Engravers

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      Service/Maintenance

      Report all persons whose assignments require limited degrees of previously acquired skills and knowledge and in which workers perform duties that result in or contribute to the comfort, convenience and hygiene of personnel and the student body or that contribute to the upkeep of the institutional property. Include such titles as:

      33-2010 Fire Fighters
      33-3000 Law Enforcement Workers
      33-3040 Parking Enforcement Workers
      33-3050 Police Officers
      33-9030 Security Guards
      33-9092 Lifeguards, Ski Patrol
      35-2000 Cooks and Food Preparation Workers
      35-3000 Food and Beverage Serving Workers
      35-3020 Fast Food and Counter Workers
      35-3030 Waiters and Waitresses
      35-9000 Other Food Preparation and Serving Related Workers
      37-2000 Building Cleaning and Pest Control Workers
      37-3000 Grounds Maintenance Workers
      49-2000 Electrical and Electronic Equipment Mechanics, Installers, and Repairers
      49-2020 Radio and Telecommunications Equipment Installers and Repairers
      49-2091 Avionics Technicians
      49-2092 Electric Motor, Power Tool, and Related Repairers
      49-3000 Vehicle and Mobile Equipment Mechanics, Installers, and Repairers
      49-9010 Control and Valve Installers and Repairers
      49-9021 Heating, Air Conditioning, and Refrigeration Mechanics and Installers
      53-2000 Air Transportation Workers
      53-3000 Motor Vehicle Operators
      53-6021 Parking Lot Attendants

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        Graduate assistants (applicable to 4-year degree-granting institutions only)

        Report students employed on a part-time basis for the primary purpose of assisting in classroom or laboratory instruction or in the conduct of research. Graduate students having titles such as graduate assistant, teaching assistant, teaching associate, teaching fellow, or research assistant typically hold these positions. If your institution has graduate assistants who are classified as full time, for IPEDS purposes, classify those graduate assistants as PART TIME only.

        Do NOT include students in the College Work-Study Program. Employees hired on a full time basis (not students) are to be reported as Other professionals (support/service).

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      EAP section only

      The EAP section is applicable to all degree-granting institutions and related administrative offices and collects the number of staff by employment status (full time and part time), faculty status, and primary function/occupational activity. Additional information about reporting staff by employment status and primary functions/occupational activities can be found in the section called, "Reporting Staff by Primary Function/Occupational Activity," under the "General Instructions" section while additional information about reporting staff by faculty status can be found in the section called, "Faculty Status," also under the "General Instructions" section. The EAP section must be completed first and will partially determine which parts of the Salaries section (if applicable) and the Fall Staff section must be completed. (Applicability of the Salaries section and the Fall Staff section will also depend on several other factors such as an institution's degree-granting status, number of full-time staff, etc.) The medical school pages of EAP are applicable to 4-year degree-granting institutions with M.D. and/or D.O. programs only. 

      Listed below is a summary of each part in the EAP section.

      • Part A, full-time (non-medical school) staff,  page - Collects the number of full-time staff by faculty status and primary function/occupational activity.

      • Part B, part-time (non-medical school) staff, page - Collects the number of part-time staff by faculty status and primary function/occupational activity.

      • Part C, total number of (non-medical school) staff,  page - Automatically sums the data reported in Part A and Part B.

      (Note: The following pages are also applicable to medical schools: Part A, full-time (medical school) staff, page, and Part B, part-time (medical school) staff, page.)


      Listed below is additional information on reporting medical school staff.



        Medical School Staff

        All staff affiliated with (housed in or under the authority of) the medical school should be reported with the medical school.

        Example: If an institution's medical school staff are housed with the institution's staff in other health-related disciplines (e.g., dentistry, veterinary medicine, nursing, dental hygiene, etc.), the institution should report both sets of staff in the medical school part of EAP and list the other health-related disciplines in the designated comment box in the EAP section in the data collection system.

        Staff that are in health disciplines that are NOT considered part of a medical school must be reported on the non-medical school page(s) of EAP.

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      Salaries section only

      The Salaries section is applicable to all degree-granting institutions, unless one or more of the following are true:

          1 - All instructional staff are employed on a part time basis.
          2 - All instructional staff are military personnel.
          3 - All instructional staff contribute their services (e.g., are members of a religious order).
          4 - All instructional staff teach pre-clinical or clinical medicine.

      Note: While items 2 through 4 above are listed on the screening question page and must be answered on the screening question page, item 1 (e.g., all instructional staff are employed on a part time basis) is determined based on the data reported in the EAP section. For example, if an institution reported part-time instructional staff only or full-time, medical school, staff only, in the EAP section then the Salaries section is not applicable. Additional information about the relationship between the Salaries and EAP sections follows.

      Relationship between the Salaries section and EAP section

      The total number of "Primarily instruction" and "Instruction/research/public service" staff reported on the full-time, non-medical school page, in the EAP section MUST be reported in Part D (headcount page) of the Salaries section.

      Example: If two staff members are reported on the full-time, non-medical school, page in the EAP section as "Primarily instruction" and three staff members are reported on the full-time, non-medical school page, in the EAP section as "Instruction/research/public service," a total of five full-time instructional staff will automatically be carried forward to the page in the Salaries section called, "Part D - Salaries - Full-time instructional staff by contract length/teaching period - Headcount."

      Relationship between the Salaries section and Fall Staff section

      The total number of full-time instructional staff reported in the Salaries section MUST be less than or equal to the total number of full-time staff whose primary responsibility is instruction, research, and/or public service in the Fall Staff section.

      Example: If four full-time instructional staff members are reported in the Salaries section, there cannot be more than four staff members whose primary responsibility is instruction, research, and/or public service in the Fall Staff section.

      Listed below is a summary of each part in the Salaries section.

      • Part D, headcount, page - Collects the number of full-time instructional staff on the following contract lengths/teaching periods:  less-than-9-month, 9/10-month, and 11-12-month.  (For additional information on reporting full-time instructional staff by contract length/teaching period, refer to the section called, "Contract Length/Teaching Period," under the "General Instructions" section.)
      • Part D, faculty status, page - Collects the number of 9/10- and 11/12-month full-time instructional staff by faculty status, gender, and academic rank.  (Note:  This page ONLY applies to 4-year degree-granting institutions and above.)  (For additional information on reporting full-time instructional staff by faculty status, refer to the section called, "Faculty Status," under the "General Instructions" section.)
      • Part E, salary outlays, page - Collects the salary outlays for 9/10- and 11/12-month full-time instructional staff.  (Salary outlays are NOT collected for full-time instructional staff reported as less-than-9-month.)
        • Salary outlays should be reported only for those salaried full-time instructional staff who have already been classified in Part D (headcount page) of the Salaries section as 9/10- and 11/12-month instructional staff.  When reporting staff on sabbatical leave and staff who are on leave, but remain on the payroll of the institution, report such persons at their regular salaries even though the staff may be receiving a reduced annuity while on leave.  (Additional stipends for administrative, managerial or other responsibilities should NOT be included in the salary calculation.)

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      Fall Staff only -

      • The Fall Staff section that is applicable to degree-granting institutions and related administrative offices that have 15 or MORE full-time staff collects the number of staff by employment status (full time and part time), primary function/occupational activity, gender, race/ethnicity, faculty status, contract length/teaching period, and academic rank.  Data on newly hired full-time permanent staff are also collected.

      For additional information on reporting staff in the Fall Staff section, refer to the section called, "Descriptions of Primary Functions/Occupational Activities" under the "Detailed Instructions" section.  Information on reporting staff by race/ethnicity can be found in the section called, "Reporting Persons by Racial/Ethnic Category" under the "Detailed Instructions" section.

      Listed below is a summary of each part in this Fall Staff section.

      • Part G, full-time instruction/research/public service staff, pages - Collects the number of full-time instruction/research/public service staff by faculty status, academic rank, gender, and race/ethnicity.  (For additional information on reporting full-time instruction/research/public service staff by faculty status and academic rank, refer to the sections called, "Faculty Status," and "Academic Rank," under the "General Instructions" section.)
      • Part G, total number of full-time instruction/research/public service staff, page Automatically sums the data reported on the other Part G pages.  
      • Part I, full-time staff (excluding instruction/research/public service) - Collects the number of full-time staff (excluding instruction/research/public service) by gender and race/ethnicity for the following primary functions/occupational activities:
        • full-time executive/administrative/managerial staff
        • full-time other professionals (support/service) staff 
        • full-time technical and paraprofessional staff
        • full-time clerical and secretarial staff, salary class interval
        • full-time skilled crafts staff
        • full-time service/maintenance staff
      • Part J, part-time professional and part-time non-professional staff, pages - Collects the number of part-time staff by primary function/occupational activity, gender, and race/ethnicity.
      • Part J, total number of part-time staff, page Automatically sums the data reported on the other Part J pages.  
      • Part K, total number of staff, page Automatically sums the data reported for full-time and part-time staff.  
      • Part L, newly hired full-time permanent instruction/research/public service staff, page - Collects the number of full-time permanent instruction/research/public service new hires by faculty status, gender, and race/ethnicity.  (For additional information on reporting staff by faculty status, refer to the section called, "Faculty Status," under the "General Instructions" section.)
      • Part L, other newly hired full-time permanent staff, page - Collects the number of other full-time permanent new hires by primary function/occupational activity, gender, and race/ethnicity.
      • Part L, total number of newly hired full-time permanent staff, page Automatically sums the data reported for all full-time permanent new hires.  
        • Additional information on reporting newly hired full-time permanent staff in Part L follows.  Degree-granting institutions that have 15 or MORE full-time staff AND responded "Yes" to the screening question about full-time permanent new hires will be required to complete Part L of the HR component that is applicable to degree-granting institutions and related administrative offices that have 15 or MORE full-time staff. As mentioned previously, Part L has different reporting criteria from the other parts. In Part L, report the number of full-time permanent staff who were included on the payroll of the institution between July 1 and October 31, 2011 either for the first time (new to the institution) or after a break in service AND who were still on the payroll of the institution as of November 1, 2011.  Do not include as new hires persons who have returned from sabbatical leave OR full-time staff who are working less-than-9-month contracts/teaching periods and whose primary responsibility is instruction, research, and/or public service.

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      Relationship between the EAP Section and Fall Staff Section (for all degree-granting institutions)

      The total number of staff members reported in the EAP section MUST be reported in the Fall Staff section.  (For 4-year and above degree-granting institutions that report staff in the non-medical and/or medical school parts, the same staff (non-medical PLUS medical) must be reported in the Fall Staff section.) 

      More specifically, the number of staff members by employment status and primary function/occupational activity for EAP and Fall Staff must match. 

      Example: If four staff members are reported on the full-time page(s) in the EAP section as Other professionals (support/service), these four persons will automatically be carried forward to the corresponding part (e.g., full-time Other professionals (support/service)) in the Fall Staff section. Institutions must then report additional information (race/ethnicity, gender, etc.) for the four full-time Other professionals in the Fall Staff section.

      Also, the following four primary functions/occupational activities, which are collected separately in the EAP section, must be reported jointly in the single category called, "Staff whose primary responsibility is instruction, research, and/or public service," in the Fall Staff section: Primarily instruction, Primarily research, Primarily public service, and Instruction combined with research and/or public service.

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      Glossary date: 4/24/2014
      Term Definition
      Adjunct instructional staff Non-tenure track instructional staff serving in a temporary or auxiliary capacity to teach specific courses on a course-by-course basis. Includes both instructional staff who are hired to teach an academic degree-credit course and those hired to teach a remedial, developmental, or ESL course; whether the latter three categories earn college credit is immaterial. Excludes regular part-time instructional staff (who, unlike adjuncts are not paid on a course-by-course basis), graduate assistants, full-time professional staff of the institution who may teach individual courses (such as a dean or academic advisor), and appointees who teach non-credit courses exclusively.
      American Indian or Alaska Native A person having origins in any of the original peoples of North and South America (including Central America) who maintains cultural identification through tribal affiliation or community attachment.
      Annual contract or employment agreement An annually-renewable contract or employment agreement that is in effect for a stated annual period within one year of execution, and may be equal to a period of 365 days, or a standard academic year, or the equivalent. Does not include contracts for partial year periods such as a single semester, quarter, term, block, or course.
      Archivists, Curators, and Museum Technicians An occupational category based on the broad occupation in the 2010 Standard Occupational Classification (SOC) Manual called "Archivists, Curators, and Museum Technicians."  For detailed information, refer to the following website: http://www.bls.gov/soc/2010/soc254010.htm.
      Asian A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian Subcontinent, including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam.
      Black or African American A person having origins in any of the black racial groups of Africa.
      Business and Financial Operations Occupations An occupational category based on the major group in the 2010 Standard Occupational Classification (SOC) Manual called "Business and Financial Operations Occupations." For detailed information refer to the following website: http://www.bls.gov/soc/2010/soc130000.htm.
      Casual employees Persons who are hired to work during peak times such as those that help at registration time or those that work in the bookstore for a day or two at the start of a session.
      Community, Social Service, Legal, Arts, Design, Entertainment, Sports, and Media Occupations An occupational category based on the following three major groups in the 2010 Standard Occupational Classification (SOC) Manual:  1) Community and Social Service Occupations (http://www.bls.gov/soc/2010/soc210000.htm); 2) Legal Occupations (http://www.bls.gov/soc/2010/soc230000.htm); and 3) Arts, Design, Entertainment, Sports, and Media Occupations (http://www.bls.gov/soc/2010/soc270000.htm).
      Computer, Engineering, and Science Occupations An occupational category based on the following three major groups in the 2010 Standard Occupational Classification (SOC) Manual:  1) Computer and Mathematical Occupations (http://www.bls.gov/soc/2010/soc150000.htm); 2) Architecture and Engineering Occupations (http://www.bls.gov/soc/2010/soc170000.htm); and 3) Life, Physical, and Social Science Occupations (http://www.bls.gov/soc/2010/soc190000.htm).
      Faculty Status A status designated by the institution according to the institution's policies. "Faculty" may include staff with academic appointments (instruction, research, public service) and other staff members who are appointed as faculty members. The designation "faculty" is separate from the activities to which the staff members are currently assigned. For example, a president, provost, or librarian may also be appointed as a faculty member. For IPEDS reporting, graduate assistants do not have faculty status.
      Full-time staff (employees) As defined by the institution. The type of appointment at the snapshot date determines whether an employee is full-time or part-time. The employee's term of contract is not considered in making the determination of full- or part-time.
      Graduate Assistants (Research) An occupational category used to classify graduate assistants whose specific assignments customarily are made for the purpose of conducting research.
      Graduate Assistants (Teaching) An occupational category based on the detailed occupation in the 2010 Standard Occupational Classification (SOC) Manual called "Graduate Assistant - Teaching" (SOC code 25-1191). For detailed information, refer to the following website: http:// www.bls.gov/soc/2010/soc251191.htm.
      Healthcare Practitioners and Technical Occupations An occupational category based on the major group in the 2010 Standard Occupational Classification (SOC) Manual called "Healthcare Practitioners and Technical Occupations." For detailed information refer to the following website: http://www.bls.gov/soc/2010/soc290000.htm.
      Hispanic/Latino A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race.
      Instruction combined with research and/or public service

      An occupational category used to classify persons for whom it is not possible to differentiate between instruction or teaching, research, and public service because each of these functions is an integral component of his/her regular assignment. Regardless of title, academic rank, or tenure status, these employees formally spend the majority of their time providing instruction, research, and/or public service.

      Instructional Staff An occupational category that is comprised of staff who are either: 1) Primarily Instruction or 2) Instruction combined with research and/or public service.  The intent of the Instructional Staff category is to include all individuals whose primary occupation includes instruction at the institution.
      Less-than-annual contract or employment agreement A contract or employment agreement that is in effect for a partial year period of less than 365 days, or less than a standard academic year or the equivalent. Includes contracts for partial year periods such as a single semester, quarter, term, block, or course.
      Librarians An occupational category based on the broad occupation in the 2010 Standard Occupational Classification (SOC) Manual called "Librarians."  For detailed information, refer to the following website: http://www.bls.gov/soc/2010/soc254020.htm.
      Librarians, Curators, and Archivists An occupational category based on the following three broad occupations in the 2010 Standard Occupational Classification (SOC) Manual:  1) Librarians (http://www.bls.gov/soc/2010/soc254020.htm); 2) Archivists, Curators, and Museum Technicians (http://www.bls.gov/soc/2010/soc254010.htm); and 3) Library Technicians  (http://www.bls.gov/soc/2010/soc254030.htm).
      Library and Student and Academic Affairs and Other Education Services Occupations An occupational category consisting of the following:

      1. Archivists, Curators, and Museum Technicians
      2. Librarians
      3. Library Technicians
      4. Student and Academic Affairs and Other Education Servies Occupations
      Library Technicians An occupational category based on the broad occupation in the 2010 Standard Occupational Classification (SOC) Manual called "Library Technicians."  For detailed information, refer to the following website: http://www.bls.gov/soc/2010/soc254030.htm.
      Management Occupations An occupational category based on the major group in the 2010 Standard Occupational Classification (SOC) Manual called "Management Occupations." For detailed information refer to the following website: http://www.bls.gov/soc/2010/soc110000.htm.
      Medical school staff Staff employed by or staff working in the medical school (Doctor of Medicine [M.D.] and/or Doctor of Osteopathic Medicine [D.O.]) component of a postsecondary institution or in a free standing medical school. Does not include staff employed by or employees working strictly in a hospital associated with a medical school or those who work in health or allied health schools or departments such as dentistry, veterinary medicine, nursing or dental hygiene unless the health or allied health schools or departments are affiliated with (housed in or under the authority of) the medical school.
      Multi-year or continuing or at-will contract or employment agreement A contract or employment agreement that is in effect for more than one year (e.g., more than 365 days) or that has an indefinite duration (continuing, at-will). The renewal period of a multi-year contract is not on an annual basis (e.g., a 5-year multi-year contract is renewed every 5 years NOT annually).
      Native Hawaiian or Other Pacific Islander A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands.
      Natural Resources, Construction, and Maintenance Occupations An occupational category based on the following three major groups in the 2010 Standard Occupational Classification (SOC) Manual:  1) Farming, Fishing, and Forestry Occupations (http://www.bls.gov/soc/2010/soc450000.htm); 2) Construction and Extraction Occupations (http://www.bls.gov/soc/2010/soc470000.htm); and 3) Installation, Maintenance, and Repair Occupations (http://www.bls.gov/soc/2010/soc490000.htm).
      New hires Persons who were hired for full-time permanent employment either for the first time (new to the institution) or after a break in service between July 1st and October 31st of the survey year AND who were still on the payroll of the institution as of the same survey year. Does not include persons who have returned from sabbatical leave OR full-time Postsecondary Staff who are working less-than-9-month contracts.
      Nonresident alien A person who is not a citizen or national of the United States and who is in this country on a visa or temporary basis and does not have the right to remain indefinitely.
      Not on tenure track Personnel positions that are considered non-tenure earning positions.
      Office and Administrative Support Occupations An occupational category based on the major group in the 2010 Standard Occupational Classification (SOC) Manual called "Office and Administrative Support Occupations." For detailed information refer to the following website: http://www.bls.gov/soc/2010/soc430000.htm.
      Part-time staff (employees) As determined by the institution. The type of appointment at the snapshot date determines whether an employee is full-time or part-time. The employee's term of contract is not considered in making the determination of full- or part-time. Casual employees (hired on an ad-hoc basis or occasional basis to meet short-term needs) and students in the College Work-Study Program (CWS) are not considered part-time staff.
      Postsecondary Teachers

      An occupational category in the 2012 Standard Occupational Classification (SOC) Manual with the SOC code 25-1000.  This catgory is not an IPEDS reporting category.

      Primarily Instruction An occupational category used to classify persons whose specific assignments customarily are made for the purpose of providing instruction or teaching. Regardless of title, academic rank, or tenure status, these employees formally spend the majority of their time providing instruction or teaching.
      Production, Transportation, and Material Moving Occupations An occupational category based on the following two major groups in the 2010 Standard Occupational Classification (SOC) Manual:  1) Production Occupations (http://www.bls.gov/soc/2010/soc510000.htm) and 2) Transportation and Material Moving Occupations (http://www.bls.gov/soc/2010/soc530000.htm).
      Public Service staff

      An occupational category used to classify persons whose specific assignments customarily are made for the purpose of carrying out public service activities such as agricultural extension services, clinical services, or continuing education. Regardless of title, academic rank, or tenure status, these employees formally spend the majority of their time carrying out public service activities. (This category includes employees with a public service assignment regardless of the location of the assignment (e.g., in the field rather than on campus)).

      (This category was called Primarily public service prior to 2012-13.)

      Race and ethnicity unknown The category used to report students or employees whose race and ethnicity are not known.
      Research Staff An occupational category used to classify persons whose specific assignments customarily are made for the purpose of conducting research. Regardless of title, academic rank, or tenure status, these employees formally spend the majority of their time conducting research. 

      (This category was called Primarily research prior to 2012-13.)

      Sales and Related Occupations An occupational category based on the major group in the 2010 Standard Occupational Classification (SOC) Manual called "Sales and Related Occupations." For detailed information refer to the following website: http://www.bls.gov/soc/2010/soc410000.htm.
      Service Occupations An occupational category based on the following five major groups in the 2010 Standard Occupational Classification (SOC) Manual:  1) Healthcare Support Occupations (http://www.bls.gov/soc/2010/soc310000.htm); 2) Protective Service Occupations (http://www.bls.gov/soc/2010/soc330000.htm); 3) Food Preparation and Serving Related Occupations (http://www.bls.gov/soc/2010/soc350000.htm); 4) Building and Grounds Cleaning and Maintenance Occupations (http://www.bls.gov/soc/2010/soc370000.htm); and 5) Personal Care and Service Occupations (http://www.bls.gov/soc/2010/soc390000.htm).
      Student and Academic Affairs and Other Education Services Occupations An occupational category based on the following three minor groups in the 2010 Standard Occupational Classification (SOC) Manual:  1) Pre-school, Primary, Secondary, and Special Education School Teachers (http://www.bls.gov/soc/2010/soc250000.htm#25-2000); 2) Other Teachers and Instructors (http://www.bls.gov/soc/2010/soc250000.htm#25-3000); and 3) Other Education, Training, and Library Occupations (http://www.bls.gov/soc/2010/soc250000.htm#25-9000).
      Tenure Status of a personnel position with respect to permanence of the position.
      Tenure track Personnel positions that lead to consideration for tenure.
      White A person having origins in any of the original peoples of Europe, the Middle East, or North Africa.